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Assistant Director of Financial Aid
Cecil College in North East, Maryland
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Date Posted 05/08/2020
Admin-Financial Aid
Employment Type Fulltime
Application Deadline Open until filled

About Us:
Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for nearly 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees.

Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware.

With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs.

Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status.

The assistant director is responsible for the administration and reconciliation of multiple financial aid programs and must adhere to the applicable federal, state, and college regulations and practices to perform essential processing. These responsibilities will necessitate the use of various software and web-based applications specific to financial aid operations. The assistant director is accountable for exchanging data between the U.S Department of Education and PowerFAIDS on a continuous basis via EDConnect, the federal interface system. In addition, this position requires an exceptional degree of regulatory and statutory knowledge in the areas of needs analysis, verification, and financial aid packaging as well as the ability to exercise critical thinking and decision making within the framework of Professional Judgment Standards. The assistant director is accountable for Title IV Program compliance and held to strict ethical practices in the administration and processing of federal, state and College financial aid programs.

1. Provide leadership for the part-time financial aid staff to include hiring, supervision, and oversight of the front desk coverage.

2. Counsel parents and students regarding availability of financial aid funding, eligibility requirements and the application process, to include escalated concerns.

3. Download student financial aid applications imported from EDConnect into PowerFAIDS, the financial aid administrative software.

4. Review student financial aid applications and perform federal verification on selected records, resolve conflicting information and C coded records.

5. Evaluate special circumstance requests and make a relatively assured determination that changing and reprocessing financial (FAFSA) data to the federal processor is within program statute.

6. Process financial aid withdrawals and the “Return to Title IV Funds” calculations.

7. Create electronic origination and payment documents for all eligible Pell Grant and Direct Loan recipients and transmit them to the U.S. Department of Education via Common Origination and Disbursement (COD), the Department’s payment interface used to project and monitor federal cash flow to the institution.

8. Reconcile excess funds, if any, that are generated from federal draw downs and process the immediate return to the U.S. Department of Education. (Each federal program is monitored and reconciled to prevent “excess cash on hand” which is prohibited under federal law).

9. Perform monthly reconciliation of the Direct Loan program using reports from the COD system, the General Ledger, and PowerFAIDS reports.

10. Perform monthly reconciliation of the Pell Grant program using COD statement of account, the General Ledger, and PowerFAIDS reports.

11. Assist director in maintaining audit-ready files for all audit/program reviews.

12. Review Census Report data to determine proper funding levels for students, make adjustments or cancellations as necessary.

13. Communicate with COD and the Central Processing System (CPS) regarding problems with processing, FAFSA downloads or federal program transmissions.

14. Collaborate with College departments such as Registration and Accounts Receivable to discuss relevant data for processing financial aid applications and reconciling financial aid awards.

15. Collaborate with external constituents such as area libraries and high schools to conduct financial aid information sessions and FAFSA workshops annually; maintain schedule of events and act as lead for all workshops.

1. Act as the Veteran’s program primary administrator as the main point of contact for all VA communications.
2. Perform annual review of programs of study for approval/update/removal on WEAMS and VAONCE.


  1. Process electronic state billing rosters and request payments.

  2. Evaluate MD Verification Forms to determine eligibility/awarding of MD State grant funds.

  3. Recalibrate student award packages in the PowerFAIDS system based on the inclusion of state scholarships and grants.

  4. Maintain audit-ready files for MHEC program reviews.

  5. Perform targeted outreach to assist students in understanding HB1014 requirements.

  6. Perform annual reconciliation of the MD State grant program using MDCAPS reports, the General Ledger, and PowerFAIDS reports.


  1. Increase and maintain in-depth knowledge of Title IV, VA, and MHEC regulations by attending relevant workshops, conferences and meetings.

  2. Participate in community outreach activities, campus events, and committees as needed.

  3. Perform other duties as assigned.


  • Education: Bachelor’s degree required, preferably with coursework in business or accounting; master’s degree strongly preferred.

  • Experience: Substantive financial aid experience (two to five years) and/or accounts receivables.

  • Skills/Training: Professional experience should reflect a strong working knowledge and understanding of Title IV programs, and of electronic processing utilizing the U.S. Department of Education payment and disbursement systems. Requires an exceptional degree of detail and accuracy and possession of analytic skills.

  • Proficiencies: Must demonstrate ability to interpret complex regulations and to apply them to daily decisions particularly with the verification process and review of special circumstances. Evidence of strong verbal and written communication skills.

  • Scheduling Requirements: Work schedule may vary during critical periods requiring evening or Saturday work hours depending on the need.

  • Physical Demands: Ability to bend and lift boxes of materials, travel to Elkton Station and outreach activities locations.

Position start date will be July 13, 2020.

For best consideration, please apply by April 22, 2020.

*Please mention academicjobs.net to employers when applying for this job*
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