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Principal Clerk (Part-time, 50% position) - COA
Peralta Community College District in Alameda, California
 
 
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Date Posted 02/20/2020
Category
Admin-Secretary and Administrative Assistants
Salary Salary Range: $1,613.50 - $1,943.50/Month, Hiring Range: $1,613.50 - $1,768.50 - The maximum initial placement is Step 3 depending on experience. . -  
Employment Type Part-Time, 12 Months
Application Deadline Open until filled
 
 
 
 
 

Peralta/College Information

College of Alameda

College of Alameda’s mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.


The College is California’s only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening and weekend students since its 1970 founding, College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

Benefits Information

FRINGE BENEFITS


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.  Benefit-eligible employees have access to coverage for themselves and eligible dependents:


• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.


In addition to your own contribution, Peralta also contributes 19.721% of your salary to the California Public Employees Retirement System (CalPERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com.  After 10 years of creditable service, medical benefits in retirement are extended until age 65.


Other voluntary benefits include:


• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation 

• Additional Life Insurance for yourself, spouse or children


  • Kaiser and United Health Care Dental are fully paid by the District.  Other plans require employee contribution.  Subject to change.

Job Title

Principal Clerk (Part-time, 50% position) - COA

Time Base

Part-Time, 12 Months/year

Compensation

Salary Range: $1,613.50 - $1,943.50/Month, Hiring Range: $1,613.50 - $1,768.50 - The maximum initial placement is Step 3 depending on experience. .

Position Type

Classified

Department

Business Office (231)

Job Description Summary

Under general supervision, performs a variety of complex tasks in the preparation and maintenance of business and administrative support services operations. Maintains a variety of administrative and fiscal records, collects data and information pertaining to administrative and business services.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.


• College liaison between District Office staff and College staff on facilities and maintenance work order requests (coordinates, processes, monitors, assures appropriate response, maintains related records).
• Coordinates processing of College work orders for custodian services requests (coordinates, processes, monitors, assures appropriate response, maintains related records).
• Serves as liaison with District Office staff on tracking and transmission of college wide financial related documents processed through the Business Office for approval, processing or distribution ( i.e. requisitions, purchase orders, related invoices, etc. ) .
• Review, process and maintain record on requisitions for supplies, equipment and services; track invoices and verify payments are made.
• Reviews budget transfers and personnel actions for accuracy and completeness.
• Review, process and maintain record on timesheets; track receipt of timesheets from departments and delivers to District payroll on a timely basis.
• Serve as campus night and weekend coordinator to address building access issues and unplanned campus emergency situations.
• Receives, sorts, and distributes incoming and outgoing campus mail and packages for the entire college campus community.
• Maintains inventory of campus keys, records of issuance and return of campus keys as well as coordinates with District Key Master on ordering campus keys.
• Serve as college representative on the District Security and Public Safety Committee and liaison on the College Health, Safety and Security Committee.
• Support the Director of Business and Administrative Services in the implementation of annual college wide emergency preparedness drills and activities and other campus security matters.
• Coordinates Campus Safety Aid Program in coordination with District General Services.
• Train and/or supervise clerical personnel, student assistants and/or campus safety aids
• Serve as customer service representative for Business Office including receptionists, respond to main office phone, room lock outs and other requests for service supporting the college community.
• Serve as backup for operating Campus main switchboard and telephone console
• Types a variety of correspondence, memoranda, reports and other materials using a personal computer utilizing word processing and spreadsheet software programs (e.g., MS Word and Excel).
• Assists in ordering and maintaining adequate stocks of office supplies.
• Computes and compiles statistics as needed; prepares written reports concerning findings; reviews and checks forms for accuracy.
• Responsible for updating and maintaining information for the Department’s Handbook, Board Policy Manual, Policies and Procedures Manual.
• Analyzes situations and makes decisions in procedural matters without direct supervision.
• Represents the Department at College, District, and community meetings.
• Performs a wide variety of clerical duties
• Acts as technical resource person in an assigned area of responsibility
• Maintains a variety of administrative and fiscal records
• Maintains accurate and complete records
• Collects data and information pertaining to an assigned area
• Gives recommendations on matters related to assigned area of responsibility
• Performs other related duties as assigned

Minimum Qualifications

At least (3) three years of clerical and technical experience in the appropriate field of General Office Support , Customer Service, Switchboard Services or Health, Safety, Security and Emergency preparedness measures or any combination of training and experience that demonstrates the skills and abilities necessary to perform the duties of the position.


2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and Powerpoint, etc.) and the Internet browser, websites and E-mail.


3. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

Knowledge of:
• concepts, techniques, procedures, and other guidelines applicable to the designated areas of specialization described above.
• administrative and office procedures and practices
• basic research and analytical methods
• proper English usage, grammar, and punctuation
• modern office equipment, including familiarity with data entry and retrieval using computer terminals


Ability to:
• train and coordinate clerical and student personnel in general office duties and/or safety
• and security matters
• perform a variety of difficult technical and clerical work related to the designated area of specialization
• establish and maintain cooperative relationships with those contacted in the course of work
• analyze situations and make decisions in procedural matters without immediate supervision
• speak and write effectively
• type with speed and accuracy (45 wpm)
• learn rapidly a variety of rules and procedures relating to the assigned area of responsibility
• prepare and maintain accurate and complete records and reports

Environmental Demands

* occasional work performed alone
* constant work around and with people

Other Requirements

PHYSICAL REQUIREMENTS


* occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
* occasional lifting and carrying up to 30 lbs.
* occasional pushing and pulling up to 50 lbs.
* occasional twisting of body
* occasional use of manual dexterity
* occasional use of tactile acuity
* occasional use of visual acuity from a distance, with depth, and for color
* frequent work at a rapid pace
* frequent reaching, high, low, and level
* frequent audio acuity at all ranges, including speech
* frequent visual acuity for reading
* constant sitting
* constant use of clear oral communication

Tools & Equipment Used

Standard Office Equipment and Postal mail metering equipment.

Application Deadline Date

March 20, 2020

Open Date

02/20/2020
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