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Financial Aid Systems Technology Analyst **INTERNAL POSTING**
Peralta Community College District in Oakland, California
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Date Posted 02/13/2020
Admin-Financial Aid
Salary Salary Range: $6,865 - $8,295/Month, Hiring Range: $6,865 - $7,543/Month. The maximum initial placement is Step 3 depending on experience. -  
Employment Type 40 Hrs/Week, 12 Mont
Application Deadline Open until filled

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%.  Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 19.721% of your salary to the California Public Employees Retirement System (CalPERS).  Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefits.pdf., please visit the website at www.calpers.com.  After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation 

• Additional Life Insurance for yourself, spouse or children

  • Kaiser and United Health Care Dental are fully paid by the District.  Other plans require employee contribution.  Subject to change.

Job Title

Financial Aid Systems Technology Analyst **INTERNAL POSTING**

Time Base

40 Hrs/Week, 12 Months/Year


Salary Range: $6,865 - $8,295/Month, Hiring Range: $6,865 - $7,543/Month. The maximum initial placement is Step 3 depending on experience.

Position Type



Vice Chancellor of Education (121)

Job Description Summary

This vacancy is open only to current regular and hourly employees who are members of SEIU Local 1021. Per Article 8.7 of the Local 1021 contract, this job is being posted for ten (10) working days.

Under direction of the Associate Vice Chancellor of Student Services or designee, the Financial Aid Systems Technology Analyst serves as systems module functional liaison district-wide supporting functions specific to Financial Aid; performs professional-level duties in systems analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, and data analysis; provides functional support to end users on the use of applications; and prepares a variety of reports and makes recommendations district-wide; acts as liaison between the colleges, District, IT Department, and the State with respect to financial aid systems. This includes performing a wide range of complex programming, analytical and technical duties related to financial aid. Perform other related duties as required.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Performs professional-level duties in systems analysis, evaluation, design, development, testing, implementation, documentation, research, data compilation, data analysis, and preparation of reports; and make recommendations district-wide.

• Performs business analysis and develops standards for student financial aid applications and related technologies. Trains team members on standards.

• Maintains and updates student financial aid systems configuration and tables to insure accuracy in computation of students accounts.

• Supports and manages the student financial aid enterprise applications in production, test environments, ongoing development, upgrades, and enhancement.

• Serves as the main resource to resolve issues related to student financial aid systems or business processes.

• Reviews, maintains, and runs processes for all student financial aid services related functionality; reviews processes and programs for integration issues; and collaborates with other departments as needed.

• Interprets rules, regulations, policies and procedures related to student aid

• Determines eligibility for financial aid for all federal, state, and local aid programs

• Supports projection of budgeted student based revenue and prepares reports comparing budget to actual, receivables to collections, and related general ledger postings.

• Writes business procedures and system manuals for student financial aid systems.

• Conducts training in both computer systems and operational business procedures related to Financial Aid.

• Provides general system support for Financial Aid staff regarding troubleshooting problems, system setup; establish timelines for processes and participate in planning of business needs as it relates to College, State, and/or Federal policies and procedures.

• Assist in the maintenance of system setup tables with other functional leaders to ensure new values or deactivations accomplish the desired goal and do not adversely impact other areas.

• Identify, troubleshoot and rectify student financial aid applications problems, other areas working with IT, other functional areas, and with outside consultants to solve complex procedural, operational and technical problems.

• Attends FA meetings, workshops and conferences

• Work with various users and groups to determine system needs and to coordinate application changes across functions. Develop functional specifications and test plans and scripts for testing changes across all impacted areas. Work with functional leads and IT to ensure that proposed processes and related system changes are properly implemented, taking into account possible impacts in various areas.

• Analyze current systems, defines and proposes new or enhanced system functionality; test and maintain updates, patches and fixes; develop and maintain process documentation and procedures.

• Define security profiles for Financial Aid system and helps coordinate the administration of user security with IT. Maintain security profiles for assigned department.

• Provide guidance to end users on application use and operating parameters, including assistance in updating and maintaining system data. Work with District to ensure that training materials are maintained and updated, and that regular and ongoing staff training is available.

• Assist with identification and definition of new reporting requirements; modify and generate ad hoc queries and reports. Write ad hoc queries and regularly used queries in production to assist users with data needs and reporting requirements.

• Work with other functional leads on developing processes and procedures to test and validate updates, patches and fixes. Tests Peralta modifications to the financial aid system to ensure they are functioning properly with the updates software.
• Work with end users to help them with problems, changes, training reinforcement regarding the Financial Aid system.

• Provide functional and technical expertise in PeopleSoft Financial Aid System data and system conversion. Write programs, download data and creates records for any additional conversions that may become necessary.

• Assist management personnel in planning, directing and coordinating operational and/or procedural matters to meet goals and objectives of assigned department; complete various reports and summaries for management and/or users including status reports, progress summaries and problem reports.

• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems.

• Performs other related duties as assigned.

Minimum Qualifications

1. Two (2) years or more years of college-level course work in business computer applications, computer sciences, information systems or related field and three (3) years of increasingly responsible computer applications experience including the use and troubleshooting of large, complex software applications or information systems analysis and in the collection, analysis, data research, reporting and presentation of data.

2. Knowledge of:

• Basic database principles and concepts.

• Methods and techniques of developing and writing technical documentation.

• Methods and techniques of developing reports.

• Pertinent Federal, State and local Financial Aid codes, laws and regulations.

• Personal computer hardware and software components.

3. Ability to conduct analysis, prepare reports and make recommendations.

4. Knowledge of regulations, guidelines and policies for federal, state and locally funded financial aid programs

5. Possess excellent oral and written communication skills.

6. Ability to establish and maintain cooperative working relationships with those contacted in the course of the work.

7. Knowledge of and proficiency in the operation and use of personal computers utilizing word processing, spreadsheets and database management software programs (e.g., MS Office Suite, MS Word, MS Excel, MS Access and MS PowerPoint) and the Internet browser, websites and e-mail.

8. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications

• Bachelor’s Degree from an accredited college or university in computer sciences, management information systems or a closely related field.

• Two or more years’ experience working in Financial Aid.

• Experience working in a community college.

• Ability to operate the District’s management information system.

• Experience with mainframe applications.

Environmental Demands

• Occasional work performed alone.
• Constant work around and with other people.

Other Requirements


• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 25 lbs.
• Occasional pushing and pulling up to 40 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used

• Standard Office Equipment.

Application Deadline Date

March 2, 2020

Open Date

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