Position Details

Position Information

Recruitment/Posting Title	Information Specialist (Confidential)
Job Category	Staff & Executive - Human Resources
Department	University Human Resources
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Information Specialist for the Office of Employment Equity. This position is responsible for managing a dynamic database of case information related to investigations and accommodations, creating custom internal and external reports, and reporting case information in compliance with state and federal law. The Information Specialist will collect case information from various sources, work with the investigators and disability specialists to ensure accurate data, and report on patterns and trends related to complaints and accommodation files. This position will also oversee strategic process improvements for data management through clarifying processes for data collection, capturing reporting needs from stakeholders, and working with OneSource to develop process improvements. Among the key duties of this position are the following: Oversees strategic process improvements for data management through clarifying processes for data collection, capturing reporting needs from stakeholders, and working with OneSource to develop process improvements. This will involve working with stakeholders to identify reporting needs related to OEE data and working with OneSource to implement and test process improvements. Maintains a dynamic database of case information related to investigations and accommodations, create custom internal and external reports, and report case information in compliance with state and federal law. Additionally, issue case-related documents via the case management system. Collects case information from various sources (phone, email, case management system), identifies urgent response needs and makes appropriate outreach referrals, works with the investigators and disability specialists to ensure accurate data, and reports on patterns and trends related to complaints and accommodations. Acts as a knowledge resource for the University community related to OEE’s policies and practices, as well as campus and community resources. Other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	66697.000
Annual Mid Range Salary	84422.000
Annual Maximum Salary	102147.000
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree preferably in data sciences, human resources, or a related field or an equivalent combination of education and/or experience. A minimum of two years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Advanced technical and analytical knowledge. Responsible for data analysis for hot spots, custom reports, and overseeing strategic process improvements. Ability to organize and present data to ensure accuracy of reports for high level meetings including UHR budget presentations and federal reporting.
Preferred Qualifications	Master’s degree in data sciences, human resources, or a related field. Three years of experience. Human Resources experience. Experience in higher education policies and procedures. Familiarity with federal and state anti-discrimination, harassment, and disability laws, including Title IX. Strong working knowledge of Microsoft suite, especially Excel.
Equipment Utilized	Microsoft Excel OneSource
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2419
Posting Open Date	09/06/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details	ASB II

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement