Job Description:

Summary:

The Graduate Program Coordinator is responsible for coordinating and managing all activities of the MD/PhD Program, two summer programs, the Brown-Pfizer Masters in Biology Program, and the Office of Graduate Studies (OGS).  This position will work in an interdepartmental and inter-programmatic way interacting with multiple departments at Brown University, as well as the Medical School.  The position provides administrative, organizational, and financial coordination for many of the programs.  The Graduate Program Coordinator serves as a primary point of contact for internal and external program constituencies, which include students, faculty, alumni, other administrators and staff, and visitors.  The incumbent will maintain the website presence for each unit and manage all recruitment activities, admissions process, didactics, all administrative systems and records for the programs, and provides overall support for the OGS. These and other tasks will be prioritized at weekly meetings with the Director of the MD/PhD program and the Associate Dean of the OGS.  

Job Qualifications:

Education and Experience 

• Required: Bachelor’s Degree with 1-2 years of administrative experience, or equivalent combination of education and experience. 

• Proven project management skills preferred. 

• Experience in student services is preferred. 

• Proficiency in Microsoft Suite Programs (Word, Excel, Access, & PowerPoint), Google docs, sheets, calendar, and sites, and in FileMaker preferred. 

• Previous experience in an academic or research environment preferred. 

 
Job Competencies 

• Effective customer service skills 

• Willingness and ability to continue to learn 

• Willingness and ability to work with and support a diverse community of students, faculty, and staff 

• Ability to handle complex and confidential information with discretion 

• Competency using a variety of computer software and University databases 

• Excellent interpersonal and communication skills and ability to work as a member of a team 

• Ability to work independently under minimal supervision 

• Must be self-motivated, thorough and accurate 

• Excellent organizational skills with particular ability to prioritize work in an environment with multiple competing interests 

• Must understand the importance of equity and inclusiveness in program policies 

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Recruiting Start Date:

2023-08-14

Job Posting Title:

Department:

Grade:

Worker Type:

Worker Sub-Type:

Regular

Time Type:

Scheduled Weekly Hours:

Position Work Location:

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.