Program Coordinator I

Job Description

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category Staff & Executive - Administrative & Support
Department SEBS - Animal Science
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the School of Environmental and Biological Sciences. The Project Coordinator I will assist with the development, coordination, and evaluation efforts of the Animal Science Discovery (ANSCId) program. ANSCId is a summer experiential learning, career development, and scholarship pipeline program between LaGuardia Community College (LAGCC; 2-years) and Rutgers (4-years), which is supported by a USDA NIFA NEXTGEN grant. ANSCId aims to forge a partnership between NYC high schools to LAGCC (2-year) and Rutgers (4-year) for careers in Animal Science. ANSCId is student-centered and will support student learning and success via: (1) advertising, outreach, engagement, articulated transfer agreements; (2) paid, summer experiential learning program; (3) transfer scholarships for bachelor’s degrees in animal science, and (4) peer mentorship, career development, and USDA career pathway. The Program Coordinator I will report to the Program Director (PD).
Among the key duties of the position are the following:
  • Assures smooth operations of the program by aiding students with the adjustment and transition to the 4-year collegiate environment, arranging summer residency boarding and lodging, providing orientation to the campus culture.
  • Makes referrals to appropriate university offices and outside agencies.
  • Advocates for the ANSCId program and students.
  • Initiates programming to enhance student retention.
  • Provides general academic, personal, financial and career advisement, facilitating workshops/seminars.
  • Monitors all students’ concerns, employ effective counseling to promote academic achievement, enhance performance, and reduce student attrition.
  • Documents services rendered to students and assist with program administration in identification of and outreach to department and agencies that will assist with addressing emotional well-being of all students.
  • Renders a comprehensive network of activities that relate directly to the unique needs of the ANSCId student population.
  • Initiates and maintains collaborations with university and LAGCC to promote financial aid awareness, emotional well-being, and overall student retention.
  • Runs outcome evaluations/surveys to communicate with LAGCC partners.
  • Manages classroom needs and supports the mission of the ANSCId components of the summer program by serving as supervisor by overseeing the Residence Life component and contributes to summer academic planning and execution of academic goals.
  • Serves as the liaison between all the Rutgers campus collaborators.
  • Navigates all purchasing and financial aid systems at the University to accurately manage the mission, vision, role, and goals of SEBS, the Department of Animal Sciences, and the ANSCId program.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 51359.000
Annual Mid Range Salary 63909.500
Annual Maximum Salary 76460.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Requires a bachelor’s degree preferably in STEM field related to SEBS majors, Higher Education Administration, or Student/Academic Affairs or related student development experiences or an equivalent combination of education and/or experience.
  • Requires two years of relevant experience.
Required Knowledge, Skills, and Abilities
  • Requires experience preferably in a college setting with underrepresented college students is key or an equivalent combination of education and/or experience.
  • Requires experience with college admissions, financial aid systems, college recruitment, and outreach, working with students from economically and educationally disadvantaged backgrounds.
  • Experience in student students affairs working with students enrolled in STEM majors is required.
  • Strong listening, written and verbal skills with the ability to work on group projects and team-oriented tasks are necessary.
  • Ability to help manage project evaluation and project reporting, including basic familiarity with qualitative and quantitative evaluation methodology.
  • Knowledge and skill in educational applications of digital technology and all forms of advertising (print, digital, social media).
  • Knowledge of building scholarships or peer mentorship or experiential learning programs.
  • Reliability in working as a team player, adapting to a complex, fast-moving educational institution.
  • Knowledgeable of current STEM retention initiatives for underrepresented student populations.
  • SEBS majors require a strong commitment to science coursework, and this individual must be aware of the unique issues facing STEM student underrepresentation in the science fields.
  • This person will also be knowledgeable of current academic trends in student retention, particularly for first-year, probation, and transfer students.
Preferred Qualifications
  • Master’s Degree in STEM field related to SEBS majors, Higher Education Administration, or Student/Academic Affairs with knowledge of higher education admissions and financial aid systems.
  • Bilingual in Spanish (speak, read, write) is preferred.
  • Excellent problem-solving and critical thinking skills, ability to work with a diverse audience, capable of multitasking, writing, and editing skills, and willingness to learn Rutgers University systems.
Equipment Utilized
  • Rutgers University Systems, Microsoft Office: Word, Excel, PowerPoint, Adobe Photoshop, Acrobat, Indesign, Canva, Canvas LMS, Procurement software, Zoom, WebEx, Infographics, and social media platforms – Instagram, Facebook, and Twitter.
Physical Demands and Work Environment
  • Office setting, no unusual physical demands.
Special Conditions
  • Evening and weekend hours needed during summer residency program (June/July) and during recruitment and onboarding events.
  • This is a 5-year grant (2023-2028) funded position contingent upon availability of funds to support it beyond the 5 years.

Posting Details

Posting Number 23ST2236
Posting Open Date 08/24/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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