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Human Resources Staff Assistant
Contra Costa Community College District in Martinez, California
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Date Posted 12/18/2019
Admin-Human Resources
Salary $4,599-$5,602 (See placement guidelines above) -  
Employment Type Full-Time
Application Deadline Open until filled

Position Title

Human Resources Staff Assistant

Special Instructions to Applicants

NOTE: New employees will be placed at the first step which is $4,599, second step $4,831, or third step $5,077 per month depending upon experience. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $5,602 per month is reached on the salary schedule.

Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

Recruitment Type:

Open (Internal and External applicants)


District Office

Posting Number


# of Openings





$4,599-$5,602 (See placement guidelines above)

Position Status


Overtime Status

Exempt (not eligible)



If temporary, employment duration:


# of Hours Scheduled Per Week


Work Schedule By Day and Work Hours

Monday – Friday 8:00 am – 5:00 pm

Shift Differential %


# of Months


Non-work Periods:


EEO Job Category


Employee Group



M1020-Human Resources

Position Definition

Under supervision, performs a variety of general clerical, office support, and routine administrative duties to assist in the day-to-day operation of the District Human Resources Office; provides information related to human resources programs and activities; and performs other related duties as required.

Examples of Duties/Essential Functions

Duties/essential functions may include, but not be limited to, the following: Performs a wide variety of responsible clerical, administrative, and office support duties in support of the District’s human resources system, functions, and program areas; Assists in resolving difficult personnel actions and problems; provides advice and assistance to employees and staff; Prepares, processes, and maintains a variety of personnel records, files, reports, and actions for District Office employees; acts as a resource on personnel procedures and union contracts for District staff; Provides clerical support in recruitment, benefits, workers’ compensation and long-term disability efforts; Assists in organizing and implementing annual faculty recruitment effort including placing advertisements, designing and preparing informational fliers, and arranging for shipment to job fair sites; responds to requests for applications; selects and purchases promotional items for recruiting fairs; monitors and processes requisitions for recruiting expenses; Assists the human resources staff by conducting research and compiling information from a variety of sources for the completion of forms or the preparation of reports, classification studies, salary and benefits surveys, and/or related documents; Assists in the preparation of staff development offerings; Compiles and updates interest files for classified, management, and faculty positions; maintains transfer pools for identified classified positions; Develops and monitors evaluation schedules for District Office employees; distributes, receives, and files evaluations; prepares and monitors employment contracts for contract administrators; Assists in all preparatory work for the annual District Office and Districtwide Employee Recognition Ceremonies and the monthly Districtwide New Employee Orientation; Performs a variety of general office support duties; composes, types, and proofreads letters and other documents; makes copies; distributes documents via interoffice mail, U.S. mail, and various overnight services; Operates a variety of office equipment including a computer, printer, copier, and facsimile machine; utilizes various computer applications and software packages; Performs other related duties as required.

Minimum Qualification-Education/Experience

Equivalent to the completion of the twelfth grade. Experience: Two years of increasingly responsible general clerical, secretarial or financial record keeping experience. License/Certification: A valid Class C California Driver’s License.

Minimum Qualification-Knowledge Of

Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; methods and techniques for basic report preparation and writing; public relations techniques and procedures; methods and techniques for proper phone etiquette; English usage, spelling, grammar, and punctuation; and methods and techniques for record keeping and filing.

Minimum Qualification-Ability To

Enter and retrieve data using a personal computer with speed and accuracy; compile and summarize information and data; perform mathematical calculations quickly and accurately; communicate effectively and tactfully in both oral and written form; operate and use modern office equipment including a computer and various software packages; establish and maintain accurate records and files; organize and prioritize assigned tasks; establish and maintain cooperative working relationships with those contacted in the course of work.

Desirable Qualifications

Sensitivity to and understanding of diverse racial, ethnic, gender, disabled, cultural, ability populations in the workplace

Demonstrate working in team environment

Demonstrate a high degree of professionalism, ability to follow instructions and maintain confidentiality

Ability to multi-task, and problem solve

Superior organizational skills and ability to determine resources required to effectively complete assignments

Strong oral and written communication skills

Demonstrate good judgment in a variety of situations

Act under time pressures and meet critical deadlines

Prepare clear, concise and accurate reports and records

Computer proficiency and experience with Microsoft Word, Outlook, Excel, PowerPoint and Publisher

Experience working with a variety of computer systems including ability to assist with computer system implementation and process automation projects

Demonstrates flexibility in order to meet department goals and/or changing circumstances

Possess an attention to detail and skill with follow-up on work assignments

Ability to take the initiative to independently complete assignments with minimal supervision

Job Open Date:


Job Close Date:


Open Until Filled


Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50.

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):



All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.


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