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Administrative Secretary to the Dean of Computer Information Technology
Fayetteville Technical Community College in Fayetteville, North Carolina
 
 
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Date Posted 12/18/2019
Category
Executive-Administrative Vice President
Salary Based on college salary scale, plus an excellent benefits package. -  
Employment Type Full Time
Application Deadline Open until filled
 
 
 
 
 

Position Title

Administrative Secretary to the Dean of Computer Information Technology

Announcement Summary

Fayetteville Technical Community College is seeking qualified applicants for this full-time position. Qualified candidates will possess excellent computer skills, demonstrate evidence of flexible work experiences and a willingness to change; be open-minded, fair, and possess the ability to see multiple perspectives; be willing to take risks and accept responsibility for professional and personal growth.

Duties

Prepare and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.

Participate in the duties relating to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, and recommending expenditure requests for designated accounts.

Manage office support functions; coordinate the work activities of secretarial and clerical support staff on projects requiring division-wide input; review work for accuracy.

Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.

Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures, and use of equipment and forms.

Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.

Maintain calendars of activities, meetings, and various events; coordinate activities with other divisions, departments, the public, and outside agencies.

Organize and maintain complex filing systems.

Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.

Correspond and distribute information and files on the College’s networking system.

Operate a variety of office equipment including a computers, scanners, printers, and copying equipment.

May take minutes of meetings attended and transcribe as necessary.

Coordinate travel arrangements for assigned management staff as needed.

Perform related duties as assigned.

Minimum Qualifications

Associate degree in Office Administration, Computer Technology, or related field and two years of secretarial experience. Communication skills, both oral and written, are necessary. Must have expert efficiency in Microsoft Office (Access, Excel, PowerPoint, and Word).

Preferred Requirements

Outstanding customer service skills.

Full or Part Time

Full Time

College Pay Scale

Based on college salary scale, plus an excellent benefits package.

Number of Months

12

Posting Number

S56-19

EEO Statement

The Fayetteville Technical Community College is an Equal Opportunity Educational Institution/Employer.

Close Date

01/06/2020

Open Until Filled

No
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