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Administrative Assistant 3 - Student Learning (Non-Permanent Up to 18 Months)
Cascadia College in Bothell, Washington
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Date Posted 11/23/2019
Admin-Secretary and Administrative Assistants
Salary $3,205.00 - $3,604.00 Monthly -  
Employment Type Full Time Classified
Application Deadline Open until filled

Cascadia College is seeking highly motivated individuals who are interested in being part of a small, friendly community, with a faculty and staff that are dedicated to meeting the needs of our students. We are the newest college in Washington State's community and technical college system, and  take great pride in our earning environment focused on diversity, equity and inclusion, as well as our focus on environmental stewardship and global awareness.

Cascadia College employees receive a 5% King County Premium Pay in addition to base salary for the 2019-20 fiscal year.

In order to submit an application packet and move forward to the Search Committee, please attach all of the following to your NEOGOV application: 
  1. Cover Letter (not to exceed two pages) that specifically addresses how applicant qualifications and experiences meet the minimum qualifications, preferred qualifications and the characteristics of the position.
  2. Resume.

Attachments from prior applications will not upload automatically to your new application.
If you find that you are unable to attach your cover letter and resume, this means you are using an outdated browser that can't support the online functionalities. Please call NEOGOV Customer Support at 1-855-524-5627 for assistance.
Cascadia College is committed to creating and supporting a diverse faculty, staff and student population. Individual differences are celebrated in a community of learners focused on diversity, equity and inclusion. Cascadia does not discriminate on the basis of race, color, religion, sex/gender, sexual orientation, national origin, citizenship status, age, genetic information, marital or veteran status, or the presence of any sensory, mental or physical disability, and is prohibited from discrimination in such a manner by college policy and state and federal law.

Persons with disabilities needing assistance in the application process may make request to the Vice President of Admin Services & Human Resources by calling (425) 352-8880.

Position Summary: Under the general direction of the Dean for Student Learning the Administrative Assistant 3 - Student Learning (non-permanent up to 18 months) provides administrative support to the Dean for Student Learning - Transfer and General Education with additional assistances for faculty and the other Student Learning Deans. This position will coordinate office operations, keep calendars, make travel arrangements, prepare reports, budgets, contracts, grant proposals, and assist with the day-to-day operations of the area. This position will also support the Dean in response to, and handle confidential information regarding, student inquiries, grade appeals, complaints and petitions.


Examples of Duties / Knowledge & Skills

Administrative Office Support:

  • Independently provides administrative assistance to the assigned Dean for Student Learning;
  • Establishes and maintains records and files; screens, prioritizes and distributes mail; records statistical information; maintains confidentiality; uses spreadsheet and data base software to develop and maintain records;
  • Uses the Washington State Student Management System (SMS) to run prepared reports and inquiries; this function may shift with the transition to ctcLink (PeopleSoft) in March 2020.
  • Learn, and may train others in the office, on various functions related to the transition from SMS to ctcLink.
  • Assists the Dean in responses to and handles confidential information regarding student inquiries, grade appeals, complaints and petitions; assists in completing the appropriate processes in accordance with college policies;
  • Creates a wide variety of correspondence and certificates as well as performs edits for accuracy, appearance, readability and style;
  • Coordinates personnel issues such as recruitment, selection, appointment, compliance and payroll submissions;
  • Maintains the Dean's calendar, schedules meetings as well as schedules and works with internal and external clients;
  • Works collaboratively as a member of the Student Learning team and serves as back up to other administrative staff;
  • Supports the College's Vision, Mission and Values.

Budget Management and Purchasing:
  • Initiates and monitors budgets, supply purchases and equipment, travel and personnel administration, preparation and submission of related paperwork; keeps the Dean updated of status; orders, receives and maintains inventories;
  • Completes budget reports as instructed;
  • Uses the Washington State Financial Management System (FMS) to run prepared reports and inquiries;
  • Learn, and may train others in the office, on various budget management as related to the transition from FMS to ctcLink (PeopleSoft).

Internal and External Community Commitments:
  • Participates in committees and takes notes as needed;
  • Serves as primary contact for internal and external clients of the Dean;
  • Participates in and assists with campus-wide events;
  • Works with the Finance Office;
  • Assists with the hiring of Associate Faculty and staff;
  • Assists with the development of grants;
  • Assists other staff as needed;
  • Demonstrated commitment to and interest in diversity, equity and inclusion and the ability to support a multicultural workplace and educational environment.

Other Duties As Assigned

Note: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the area.

Minimum qualifications & Requirements

Minimum Qualifications:

  • High School diploma or equivalent
  • Three years of experience in an office setting: secretarial, bookkeeping, accounting, general administrative work or equivalent
  • Proficiency with Microsoft software products:Outlook, Word, Excel, PowerPoint
  • Demonstrated commitment to and interest in diversity, equity and inclusion and the ability to support a multicultural workplace and educational environment
Preferred Qualifications:
  • Associate Degree
  • Experience in working in a higher education setting
  • Demonstrated strong interpersonal and communication skills, both verbal and written
  • Demonstrated strong organizational skills and ability to handle multiple tasks simultaneously and determine priorities
  • Demonstrated experience in facilitating the success of individuals representing a broad range of academic, cultural, socioeconomic, ability and ethnic backgrounds


Supplemental information

Terms of Employment:
This is a full-time, non-permanent (up to 18 months) Classified position. This position works 40 hours per week, Monday – Friday; may include occasional evening responsibilities. The position is allocated to pay Range 40 under the Higher Education Salary Schedule, including the 5% King County Premium Pay (KCPP). Initial salary placement is between the ranges of $3,205.00 - $3,604.00 monthly depending on experience. This is a represented position.

Cascadia College offers a comprehensive benefit package including tuition fee waiver.

Physical Work Environment:
Positions in this class typically require: operating a computer, communicating, observing and repetitive motions. Work is primarily performed at the Cascadia College campus, in an office environment and requires standing and/or sitting and using computers for extended periods of time.
Sedentary Work: Exerting up to 10-30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to transport, put, install, remove, or otherwise move objects. Sedentary work involves staying in a stationary position to a significant degree. Jobs are sedentary if moving is required only occasionally and all other sedentary criteria are met.

Condition of Employment:
Cascadia College maintains a drug free work and learning environment and prohibits smoking in all college buildings and state-owned vehicles. Cascadia College employees must be able to successfully work in and promote diversity, equity and inclusion in the professional and educational environment.

This position has been designated as a bargaining unit position represented by the Washington Public Employees Association (WPEA).

In recognition of the Jeanne Clery Act, information on our campus safety can be found at www.uwb.edu/safety

*Please note - The college does not sponsor employment-based visas*

*Please mention academicjobs.net to employers when applying for this job*
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