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Administrative Assistant I, Division of Allied Health
Salt Lake Community College in Salt Lake City, Utah
 
 
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Date Posted 11/22/2019
Category
Admin-Secretary and Administrative Assistants
Salary 33,656.88 -  
Employment Type Full-time
Application Deadline Open until filled
 
 
 
 
 

Position Title

Administrative Assistant I, Division of Allied Health

Open Internally or Externally

External

If faculty, tenure track status

Not Applicable

Reports to (title)

Associate Dean, Allied Health

Department

Div. of Allied Health (School of Health Sciences)-2H1

Requisition Number

19115

Position Type

Replacement

Job Category

Staff

FT/PT

Full-time

Starting Salary

33,656.88

Job Open Date

11/22/2019

Open Until Filled

Yes

Priority Review Date

12/03/2019

Job Summary

Under limited supervision provides secretarial and general administrative support to the Associate Dean. Handles work of a confidential nature.

Essential Responsibilities and Duties

Perform clerical functions which may include operating word processing and office equipment to compile, write, and edit quality finished memoranda, correspondence, reports, etc.. operating electronic mail and disk filing systems, performing receptionist duties, scheduling meetings, making travel arrangements, creating and keeping calendars current, screening calls and recording messages, maintaining files, entering data, performing research and analysis functions, preparing and writing reports, composing business correspondence, and taking minutes.
Manage general affairs of the office which may include working with confidential information, gathering data, creating reports, reviewing, tracking, and responding to documents, analyzing office systems, implementing new procedures, coordinating activities with other departments, maintaining outside contacts.
Process fiscal and budgetary documents which my include departmental requisitions, inventories, personnel and employment records, budget reconciliations.
May disseminate general information to students, employees, and others; may explain department and College policies and procedures.
Other duties as assigned.

Preferred Qualifications

Knowledge of Banner or related platform.
Experience working in an educational environment.
Experience working at a community college.
Experience working in an executive office support position.

Minimum Qualifications

Two (2) years of full-time post high school education equivalent to 60 credit hours or Associate degree.

Two (2) years of related, paid, full-time or equivalent work experience.

Trade-off 1:1 experience/educational requirement.

Knowledge, Skills & Abilities

1. Excellent writing skills and attention to detailed required.
2. Completes reports, meeting minutes, confidential documentation related to the division.
3. Works with and safeguards confidential information.
4. Basic knowledge of accounting and preparing budgets.
5. Ability to work in a fast-paced demanding environment and multitask quickly and efficiently.
6. Possesses good time management, organization, and critical thinking skills.
7. General office procedures and methods (includes advanced computer skills, using Microsoft Office suites, Outlook, Excel, navigating various software usage and data entry, and internet research.)
8. Interpersonal problem solving, and public relation skills.
9. Displays good communications/ human relations/ customer service skills to relate with a variety of people.
10. Operates computer and other office equipment.
11. Researches and analyzes information.
12. Works with and safeguards confidential information.
13. Ability to communicate effectively with a broad range of diverse people, abilities, cultures, ethnic backgrounds to maintain good working relationships across the College.
14. Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty and staff, including those with disabilities.

Special Instructions

More information about Salt Lake Community College benefits: http://i.slcc.edu/hr/docs/benefits-summary-18-19.pdf

FLSA

Non-Exempt

SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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