HOME
VIEW ACADEMIC JOBS
CREATE A FREE ACCOUNT
JOB SEEKER ENTRANCE
EMPLOYER ENTRANCE
 
 
 
 
 
 
 
Job Seekers
Register
Post Resume
Find Jobs
Get jobs by email
 
 
Employers
Register
Post Jobs
Find Resumes
Get resumes by email
 
 
 
 
 
 
 
 
Part-time (PT) Office Assistant, EWCHEC-Taylor
Temple College in Temple, Texas
 
 
Save Print Apply
 
Date Posted 11/22/2019
Category
Admin-Secretary and Administrative Assistants
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 

Classification Title

Part-time (PT) Office Assistant, EWCHEC-Taylor

Classification Code

394PRES201911040302

FLSA

Non-Exempt

Position Type

Staff

Employment Status

Part Time

Salary Grade

Classified

Salary Grade Ranking

CL4

Min Salary

$11.36 PH

Required Qualifications

High School equivalency and two (2) years directly related work experience.

Essential Duties

Under direct supervision, the incumbent performs a wide variety of office support, secretarial and receptionist duties related to application processing, student contact, and/or data coordination at EWCHEC-Taylor. Incumbent is responsible for assisting students and visitors with guidance in the enrollment process including admission, financial aid, registration, and policies and procedures. Compose letters and correspondence. Relay and resolve telephone and walk-in inquiries. Schedule calendar, meetings, and answer inquiries concerning activities and operation of the Center. Make travel arrangements. Create, maintain, and process records and forms. Perform data entry on a personal computer using various software programs. Perform a wide variety of typing assignments that are sometimes confidential in nature. Perform simple to moderately complex mathematical calculations.

Position Information

 

Position Title

Part-time (PT) Office Assistant, EWCHEC-Taylor

PA Position Number

122

Position Summary

Under direct supervision, the incumbent performs a wide variety of office support, secretarial and receptionist duties related to application processing, student contact, and/or data coordination at EWCHEC-Taylor. Incumbent is responsible for assisting students and visitors with guidance in the enrollment process including admission, financial aid, registration, and policies and procedures. Compose letters and correspondence. Relay and resolve telephone and walk-in inquiries. Schedule calendar, meetings, and answer inquiries concerning activities and operation of the Center. Make travel arrangements. Create, maintain, and process records and forms. Perform data entry on a personal computer using various software programs. Perform a wide variety of typing assignments that are sometimes confidential in nature. Perform simple to moderately complex mathematical calculations.

Job Duties and Responsibilities

The incumbent will:
• Perform a wide variety of data-entry assignments, sometimes confidential in nature, which utilize software that includes the College database, scanning software, and Microsoft Office products.
• Greet and direct visitors and students in a manner consistent with contemporary practices of customer service through direct contact, e-mail, fax, and telephone inquiries. Accept, screen, and route telephone calls. Maintain activity log as required. Answer inquiries concerning activities and operations of the Center. Maintain calendar of departmental activities.
• Work with faculty, staff, and students representing any of the colleges offering courses at EWCHEC-Taylor. Act as a first contact between student(s) and other college departments and refer students(s) to appropriate offices as needed.

• Serve as the primary contact person for the Enrollment Services team when needed to greet visitors, answer telephones, make appointments, and proctor exams.
• Sort, screen, and distribute incoming and outgoing mail. Prepare copies, scan and/or email documents and send faxes.
• Assist in events planned and held at the Center for prospective, new and current students as well as the general public.
• Maintain knowledge of current processes, procedures, and regulations regarding areas of responsibility which includes FERPA. Create, maintain, process, and update files, records and other documents for students and employees at the Center.
• Order, maintain inventory of, and distribute office supplies.
• Perform basic bookkeeping functions, which may involve simple billing and cash receipt activities and assist in the preparation of the departmental budget.
• Assist in preparation of annual report and accreditation processes that apply to the assigned department.
• Perform job-related duties as assigned.

Knowledge Skills and Abilities

KNOWLEDGE:
• Knowledge of utilizing Microsoft Office products.
• Basic accounting knowledge.
• Knowledge of FERPA

SKILLS AND ABILITIES:
• Customer courtesy, friendliness, and receptionist skills.
• Word processing, data entry or typewriting skill
• Ability to communicate effectively, both verbally and in writing.
• Ability to read, write, and understand verbal and written instructions, short correspondence and memos.
• Ability to maintain calendars and schedule appointments.
• Ability to understand, follow, and enforce safety procedures.
• The ability to interact with students, faculty, staff, and customers of the college.
• Ability to calculate simple to moderately complex mathematical equations.

Preferred Qualifications

• Associate’s Degree from an accredited college or university with a degree concentration in a related field.
• Two (2) years of experience working in customer service capacity within an educational environment.

Physical Demands

PHYSICAL EFFORT:
Light physical activity is required with occasional lifting of objects up to 15 pounds. A considerable amount of data entry is required so keyboard manipulation, typing speed, and accuracy is mandatory. Sitting for long periods of time.

WORKING CONDITIONS:
Work is normally performed in an interior/office work environment. Travel may be required to other offsite centers or to main campus.

Work Schedule

variable

College Operating Hours:
Fall/Spring – Monday – Thursday 7:00 am – 6:00 pm; Friday 7:00 am – noon

Summer – Monday – Thursday 7:00 am – 6:00 pm; Friday Closed.

Total hours required per week

19.50

 

Posting Detail Information

 

Posting Detail Information

 

Posting Number

S263

Campus Location

Taylor

Number of Vacancies

1

Desired Start Date

11/18/2019

Position End Date (if temporary)

 

Open Date

11/07/2019

Close Date

 

Open Until Filled

Yes

Apply
*Please mention academicjobs.net to employers when applying for this job*
 
 
 
Academic Jobs
Academic Advertising
260 Peachtree Street, N.W.
Suite 2200
Atlanta, GA 30303
 
Twitter
LinkedIn
Facebook
Google Plus
 
About Academic Jobs
Advertise Jobs
Contact Us
 
Site Map
Privacy Policy
Terms of Use
Resources / Links
Copyright © 2010 Academic Jobs - All Rights Reserved.