Job Description

 

Salary: $67,122.00 - $89,856.00 Annually
Job Type: Classified - Full-time
Job Number: 6263-c-08/23
Closing: 8/31/2023 11:59 PM Pacific
Location: Visalia, CA
Department: Student Services - Financial Aid
Division:

General Description

Under the direction of the Director, Financial Aid, the Work Study Specialist will facilitate the placement of Work Study Students into temporary, subsidized employment and act as a liaison between departments on and off campus regarding the Work Study Program.

This is a full-time 12-month position.

Monday - Friday, 7:45 a.m. - 4:45 p.m. Initial salary placement is at $67,122

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting faculty who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Work Study Specialist:

• Coordinate with the Financial Aid Department regarding the awarding of Federal Title IV and CalWorks/TANF Work Study funds.
• Coordinate with the Welfare Reform Program Coordinator regarding placement of CalWorks students.
• Negotiate Federal, Cal Works and State Work Study agreements throughout the community for student placement in the public/private sector.
• Conduct bi-annual site visits to off campus work-sites to verify compliance with negotiated agreements and compliance with Federal and State employment laws.
• Receive and process job orders from on- and off-campus supervisors for student aides.
• Communicate with students regarding Federal Work Study, State Work Study and CalWorks grants.
• Interview work study student job applicants, screen them for appropriate job skills, and refer them to available work study positions.
• Act as a liaison with off-campus and on-campus employers.
• Counsel students on job placement and work related issues.
• Counsel/Advise student worker supervisors on techniques to improve student employment success.
• Conduct Work Study Sessions to describe the Work Study Programs and to teach students proper interviewing techniques and effective resume writing skills.
• Maintain a system of monitoring student work study earnings utilizing various database programs.
• Utilize District integrated software programs as appropriate for position.
• Maintain Student Employment Handbook.
• Participate in meetings pertaining to the Work Study programs and Financial Aid.
• Process payroll forms and work study files for students employed by work study programs, review and authorize monthly timesheets and monitor student evaluations.
• Coordinate with CWEE (Corporate Work Experience Education) and Welfare Reform Program Coordinators regarding off-campus Title IV work study positions.
• Provide job placement assistance to non-work study students as needed.
• Compose correspondences and perform miscellaneous administrative duties to efficiently maintain the Work Study programs/budgets.
• Compile, analyze and summarize data for monthly and annual budget reports.
• Utilize the District's integrated software in performing the required duties of the position.
• Assist during peak periods in processing financial aid documents and ISIRs.
• Participate in Financial outreach events, when needed.
• Perform other related duties as needed.

Qualifications

Minimum Qualifications (Education & Experience)

Any combination equivalent to:

• Associate's degree and
• Three years of increasingly responsible clerical/accounting experience. Experience with governmental programs which provide financial assistance and/or services to students is preferred.
• One year of accounting clerical experience involving payroll, financial or statistical record-keeping.

Working Conditions

Environment

• Office environment.
• Constant interruptions.
• Contact with students, staff and supervisors.

Physical Abilities

• Dexterity of hands and fingers to operate a computer and office equipment.
• Ability to communicate with students/employees/public.
• Ability to read documents.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift light objects.

Knowledge and Abilities

Knowledge of:

• Job placement and interview techniques.
• Contract negotiations skills
• Interpersonal skills using tact, patience, and courtesy.
• Oral and written communication skills.
• Record-keeping techniques including financial record keeping.
• Word processing and spreadsheet software.
• Technical aspects of field of specialty.
• Telephone techniques and etiquette.
• Basic mathematical/computation skills.
• Labor Laws and Worker Compensation Laws
• Understand and follow the operation and procedures of the office to which assigned.
• Financial Aid form.

Ability to:

• Provide information to and deal effectively with on- and off-campus supervisors.
• Interview students to assess work skills and aptitudes.
• Read, interpret and explain rules, regulations, policies and procedures.
• Operate a variety of standard office equipment including a computer workstation, typewriter, calculator, Scranton and use a wide variety of related integrated software.
• Compile data and prepare written reports, correspondence and related materials using proper English.
• Understand and follow oral and written directions.
• Maintain complex and varied files and records.
• Establish and maintain cooperative and effective working relationships with others.
• Provide work direction and guidance to student employees.
• Work confidentially with discretion.
• Work independently with little direction.
• Develop off-campus contacts to develop student employment opportunities.

Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:

• An online job application.
• Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
• Resume

For questions regarding this recruitment, please contact

Nancy Yanes at nancyy@cos.edu or (559) 737-4886.

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