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Administrative Services Manager C - Health and Human Services Division
Edmonds Community College in Lynnwood, Washington
 
 
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Date Posted 11/18/2019
Category
Admin-Health and Medical Services
Salary $4,492.00 - $5,077.00 Monthly -  
Employment Type Full-Time
Application Deadline Open until filled
 
 
 
 
 
Description


Edmonds Community College is committed to diversity, equity and inclusion.  The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity.  Edmonds Community College is an equal opportunity employer. Edmonds Community College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

Administrative Services Manager C
Health and Human Services Division
 
Applications received on or before December 2, 2019 will receive first consideration. 

Description:  The Administrative Service Manager C provides high-level support for the Dean of Health and Human Services Division and oversees complex division operations. This position works with full time and associate faculty, program directors and staff in the Allied Health Education, Child/Youth and Family Studies - BAS Degree, Early Childhood Education, Emergency Management, Family Life Education, Health, Nursing, Occupational Safety and Health, Paralegal, Physical Education, and Social and Human Services departments, as well as ongoing grant-funded programs, such as Head Start and ICATCH, and apprenticeship.
 
This position requires good communication skills, both oral and written; the ability to take initiative and work independently as well as part of a team; flexibility and adaptability to changing priorities and needs; excellent interpersonal and customer service skills; strong  organization and prioritization skills; advanced knowledge of Google, MS Office programs; and adept at learning new proprietary software.
 
Specific responsibilities will include, but are not limited to:
  • Organizational Support: Direct administrative and secretarial support to Dean, including representing the Dean in meetings and communication with faculty and staff on Dean's behalf; overall management of Division office procedures and coordination of Division office functions; prepare and transmit confidential information; update calendar and scheduling priorities; meeting scheduling; prepare meeting agendas and minutes; train staff; management of personnel documents and payroll; attend job related workshops, seminars, and trainings; all other duties as assigned.  
  • Work Procedures: Manage and maintain the annual and quarterly course offering schedules and related budgets from development to publication through data review and entry, detailed analysis and collaboration with faculty; manage the annual course update and review process, as well as the Program Requirement Sheet review and edit processes within the required timelines; participate in all projects connected with Schedule and Catalog databases; support transition to new systems, such as PeopleSoft, for the Division and College.
  • Budget Management: Manage and monitor multiple budgets including Division, grant and department budgets through development, expenditure control, management of purchases, report preparation and reconciliation; manage material purchasing requisitions, including equipment/furniture purchases and placement; gather/analyze/present data; create and manage Personnel Actions Forms for faculty.
  • Communication: Attend monthly Division, Department Head, FAST meetings as well as all college meetings relevant to the Division; participate in College committees as appropriate; provide regular reports and updates to faculty and Dean; attend weekly Dean, HHS and office staff meetings; take and prepare meeting minutes for HHS Division/Dept Head meetings; work collaboratively with peers and departments across campus; direct and coordinate special events and projects as needed.
  • Supervisory Work: Supervision of division and department program staff, including interviewing and training of full-time, part-time and student help; schedule work hours and responsibilities; complete performance reviews and improvement plans; manage employee budgets, hours and payroll.
  • Customer Service: Strong customer service and interpersonal communication skills to assist faculty, staff, students, and public with questions, directions, and projects; review and assess procedures for improvement of customer service; answer phones as needed and backup front desk duties; assure posting of class changes and cancellations; troubleshoot equipment issues and support all office needs when other staff are absent.
 
This is a classified-excepted position reporting to the Dean for the Health and Human Services Division. For information on how to apply, please see the Application Procedures and Required Documents below.
 

Qualifications

REQUIRED QUALIFICATIONS:
  • Associate degree and three years of relevant and progressively responsible experience in office management, with focus on general administrative and clerical work.
  • Established computer proficiency with advanced skills with spreadsheets, databases and word processing, such as Google and Microsoft Office.
  • Excellent written and verbal communication skills affording clear and effective communication with internal and external stakeholders.
  • Ability to work independently and maintain professional office environment.
  • Experience working collaboratively on projects as part of team in complex work environments.
 
DESIRED QUALIFICATIONS:
  • Strong organizational, accuracy, attention to detail, record keeping and documentation skills.
  • Experience with Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites and Groups).
  • Demonstrated excellent customer service skills.
  • Ability to be flexible and adaptive to change.
  • Office or administrative experience or prior work experience in higher education.
  • Demonstrated experience working effectively with populations representing diverse backgrounds, life experiences and abilities.
  • Experience using internet based web editing platform.
  • Experience with the PeopleSoft.

Additional Information

 
PHYSICAL WORK ENVIRONMENT:
Work is performed in a fast-paced and complex office. Must be able to lift up to 30 pounds. Ability to report to work at scheduled times; position may require some evening scheduling. Work is performed in an office setting. The ability to sit at a desk/computer station and perform detailed tasks involving repetitive arm and hand movements, such as data entry, is essential. Operation of standard office equipment such as a PC/terminal, electronic calculator, copy machine, and multi-line phone system is required. Excellent communication skills, both oral and written, are essential. This includes the ability to speak clearly and fully comprehend written and spoken English, and will include communication with people for whom English is a second language.
 
WORK SCHEDULE:
40 hours per week, Monday – Friday, 8:00 am – 5:00 pm, with occasional evenings.
 
COMPENSATION:
Salary range 56: Beginning salary is $4,492 - $5,077 per month for 40 hours per week, with incremental increases to $5,886 per month plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 10 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

 CONDITIONS OF EMPLOYMENT:

  • You must document your citizenship or employment authorization within three days of hire.
  • Criminal background checkPrior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • All new positions are contingent upon funding.
  • At this time, Edmonds Community College does not sponsor H1-B Visas.

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:
All applicants must apply online.  No paper submissions or emailed materials will be accepted. A complete online application also has the following documents attached:
  1. Responses to supplemental questions (part of the online application and used in the screening process -- please provide thorough responses).
  2. Cover letter that addresses the required and desired qualifications.
  3. Current resume.
  4. Names and contact information for three references.
  5. For veteran's preference, please scan and attach your DD214 Member-4 form.
 
To apply, go to www.edcc.edu/hr and click on Job Opportunities.
 
 
ABOUT THE COLLEGE:
Established in 1967, Edmonds Community College is a public, two-year, state community college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community.  It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edcc.edu.
 
EEO/AFFIRMATIVE ACTION STATEMENT:
Edmonds Community College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information.  Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470  and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.
 

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