Position TitleSecretary II, Health Sciences (Part Time)
Open Internally or ExternallyExternal
If faculty, tenure track statusNot Applicable
Reports to (title)Division of Allied Health, Associate Dean
DepartmentDiv. of Allied Health (School of Health Sciences)-2H1
Job CategoryPart-Time Staff - Variable
Initial Work LocationJordan Campus
Starting Salary$11.41 - $12.54
Job Open Date08/01/2019
Open Until FilledYes
Under limited supervision and as a member of the program support team, primarily provides front line support as a receptionist and secretary in the Allied Health and Health Professions Division office with additional reception and secretarial duties provided to associated clinics within those Divisions as required. This job requires a block of 4 to 5 hours for a morning or afternoon shift with a set daily schedule.
Essential Responsibilities and Duties
Performs routine clerical functions and front office reception duties to answer, screen, and forward telephone calls; take telephone messages; receive and distribute mail; disseminate program and special event information; complete program purchase requests; take minutes; maintain files; enter data, create master calendars and schedules; arrange for transfers of surplus of equipment; assist program coordinators with capital equipment, computer, and program inventories; order textbooks, oversee checkouts; organize, tidy, inventory, and maintain work and break space areas; obtain, electronically file, and oversee compliancy for syllabi; meet deadlines; maintain confidentiality; and participate in cross-training tasks. Routine clerical functions include copying, scanning, filing, shredding, printing, and producing finished quality memoranda, documents, correspondence, and reports using Microsoft Office and SharePoint. Perform other routine clerical duties as assigned. May occasionally require early morning or later evening hours.
College coursework or related work experience in an executive office support position or customer service setting.
Experience working in an educational environment.
Experience working in a community college.
High school education with training in technology for an office setting.
Knowledge, Skills & Abilities
Displays good writing skills with attention to detail, spelling, grammar, capitalization, and proofing.
Interprets meeting content into a written summary for minute taking.
Maintains and safeguards confidentiality regarding office dynamics, personnel issues, interpersonal situations, student/faculty/staff personal information, and negative comments or complaints generated by others.
Displays a positive, uplifted, and supportive demeanor with others in written and spoken communication and interactions.
Completes work within established timelines and deadlines.
Displays mathematical competence to complete purchase requests.
Maintains a calm presence in a fast-paced demanding environment.
Multitasks and transitions between tasks quickly, efficiently, and effectively.
Maintains electronic and other record keeping efficiently and effectively within established procedure and protocol.
Possesses good time management, organization, and critical thinking to research and report information.
Operates and possesses computer and software skills for Outlook, Word, Excel, internet browsing, SLCC website searches, etc. required for the job.
Utilizes effective interpersonal problem-solving and public relation skills with a variety of people.
Communicates effectively with a broad range of diverse people, abilities, cultures, ethnic backgrounds to maintain good working relationships across the College.
Effectively works with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.
*Please indicate on your resume if your work experience is full-time or part-time.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.