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Executive Staff Assistant
Hillsborough Community College in Tampa, Florida
 
 
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Date Posted 11/01/2019
Category
Admin-Secretary and Administrative Assistants
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

Class Code

N04001

Position Summary

 

Job Title

Executive Staff Assistant

Classification Job Title

Executive Staff Assistant

Full Time/Part Time Position

Full Time

Position Number

NFC0400007

Requisition Number

19407

Department

GWS/DAC Foundation

Required Qualifications

The position requires at least an Associate’s degree or two-year college equivalent (at least 60 undergraduate semester hours) and at least five years of prior-related work experience.

Substitute of Experience for Education Permitted

No

Job Description

The position provides secretarial, administrative and technical support to College executives. Performs work of a complex and often confidential nature and relieves supervisor of a wide range of administrative details. Takes initiative and uses judgment to make decisions in the absence of specific directions from supervisor.

Preferred Qualifications

**

Supplemental Job Information

Provides secretarial, administrative and technical support to College executive(s).

• Performs work of a complex and often confidential nature and relieves supervisor of a wide range of administrative details. Takes initiative and uses judgement to make decisions in the absence of specific directions from supervisor.
• Formats and types’ correspondence, reports and other complex material from rough drafts, making changes as needed. Establishes, maintains and updates distribution lists.
• May transcribe dictation using shorthand or transcribing equipment. Completes special projects and technical assignments as assigned.
• Establishes and maintains organized files, both hard copy and computer files. Creates and maintains databases. Makes copies of correspondence and other documents and materials as necessary.
• Answers and screens telephone calls; provides information to callers which require a detailed knowledge of supervisor’s area of responsibility and College policies, procedures and operations.
• Develops, schedules and plans the processing of office work. Maintains essential curriculum and academic data.
• Maintains supervisor’s calendar, arranging meetings and appointments. Makes travel arrangements as required.
• Opens, distributes and prioritizes mail. Answers routine inquiries, determines which items can be handled by supervisors subordinates and forwards appropriate items to supervisor.
• Prepares and processes materials for and may attend various meetings.
• May provide assistance or direction to lower level clerical staff or student/temporary workers.
• Performs other similar and related duties as assigned.
• Supports entire Foundation team with assistance on clerical and communication issues.
• Handles all logistics for Foundation events and supports Event Manager with many details prior, during and after the event.
• Does all website maintenance, updates and changes to support Foundation initiatives and events and helps staff with social media posts and updates as necessary.
• Main contact person for the Foundation Board of Directors including but not limited to all correspondence, communication and support for board members and staff related to the board.
• Assists Financial Manager with logging checks received from donors, reconciling bank statements, invoicing event sponsors and other financial duties.

Additional Documents Required

 

Campus

District Administration Center

Location

01 - District Admin Offices

Pay Rate

$32,096.35

Pay Basis

Annually

Job Open Date

10/18/2019

Job Close Date

 

Open Until Filled

Yes

Responsible Hiring Manager

Stephen Shear

Job Category

Classified

Job Type

Full-Time Regular

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