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ADMISSIONS AND RECORDS COORDINATOR II
Montgomery College in Rockville, Maryland
 
 
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Date Posted 10/28/2019
Category
Admin-Registrars
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

Opportunity Type

CLASSIFIED EMPLOYMENT OPPORTUNITY

Position Title

ADMISSIONS AND RECORDS COORDINATOR II

Posting Number

S19050

Close/First Review Date

09/29/2019

Department

Admissions and Records

Work Location

San Jose City College

Position Status

Full Time

Salary Range

$63,057 - $76,971 Annual Salary (Range 96: Classified Salary Schedule Fiscal Year 2018-2019). Starting placement is generally at Step 1.

Benefits Summary

Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 18 paid holidays.

Position Description

POSITION SUMMARY

The Admissions and Records Coordinator II, reports to the Director of Admissions and Records at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday, 8:00 a.m. – 5:00 p.m.

This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under direction of the Dean of Enrollment Services or Director, Admissions and Records as assigned, serve as a lead classified employee in the Admissions and Records Office; respond to problems, concerns and activities associated with students, staff and department employees. Assign and review the work of staff responsible for the technical and operational services in the Admissions and Records Office; monitor and participate in the work activities.

DISTINGUISHING CHARACTERISTICS

This is a lead level in the Admissions and Records Coordinator series. Level II differs from Level I in the significantly higher level of responsibility and direction expected to be provided by the Level II, as well as the assignment as lead for the evening office hours. The Admissions and Records Coordinator II will be expected to lead the assigned office under general direction and with little or no supervision from the Dean or Enrollment Services or Director of Admissions and Records. The Coordinator II is expected to make decisions on a higher level line of authority than the Coordinator I, utilizing independent judgment and initiative in the Dean’s or Director’s absence.

DUTIES AND RESPONSIBILITIES

1. Serve as a lead employee of the Admissions and Records office; direct operations and activities associated with Admissions and Records. May be asked to act as lead person in Admissions and Records. Recommend and assist in the implementation of goals, objectives, policies and procedures.

2. Participate in the selection and hiring of full- and part-time employees. Provide, coordinate, and lead in the direction of employee training. Assist employees with improving work performance and the implementation of disciplinary procedures for temporary and student employees as assigned.

3. Plan, prioritize, assign, schedule, lead and review the work of full-time and part-time staff responsible for operational and technical services of Admissions and Records, including on-and-off campus activities. Respond to questions and provide assistance to permanent and temporary employees.

4. Communicate with District and College employees to assess needs and respond to questions. Explain and interpret District policies and procedures. Ensure compliance with local, State and Federal regulations.

5. Collect, analyze and draw conclusions from statistical data related to Admissions and Records. Develop surveys and other research instruments to evaluate office effectiveness; implement changes as appropriate. Prepare reports on operations and activities as assigned.

6. Conduct assessment of student needs including monitoring and evaluating the efficiency and effectiveness of service delivery methods and procedures. Evaluate office procedures as they relate to student service. Work with assigned administrator to allocate resources accordingly.

7. Process International Student applications for college admissions and registration; maintain contact with International Student Program Office.

8. Oversee Veterans certification and administration. Advise students on services offered, rules, regulations and benefits available. Process documents in compliance with Federal policies. Maintain complete files on eligible active and inactive students.

9. Directly participate in the preparation, recommendation and administration of the budget with the assigned administrator; maintain related records.

10. Monitor the collection, balancing and auditing of fees assigned to the collection process of Admissions and Records; make adjustments as necessary.

11. Oversee the refund request process including making decisions regarding more complex requests requiring the general petitioning process.

12. Develop and revise registration, admissions and records related materials. Make oral presentations to a variety of groups and organizations both on and off campus. Oversee the admission and registration activities of on- and off-campus support services.

13. Oversee and make recommendations regarding the inventory of supplies and equipment, requisition necessary items; ensure proper maintenance of equipment; arrange for repairs as required.

14. Perform other duties reasonably related to the job classification.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:

1. Applicable sections of the State Education Code and other applicable laws including Title V.

2. Rules, regulations, requirements and restrictions regarding student records, admission and registration.

3. Modern office methods, procedures and equipment including computers and related software.

4. Organization, procedures and operating details of an Admissions and Records office.

5. Public speaking principles and techniques.

6. Research methods and techniques.

7. Statistical analysis methods.

8. Record-keeping techniques.

9. Basic accounting practices procedures and terminology.

10. Principles and practices of administration, supervision and training.

11. Correct English usage, grammar, spelling, punctuation and vocabulary.

12. Oral and written communication skills.

13. Interpersonal skills using tact, patience and courtesy.

14. Basic mathematics.

Skills and Ability to:

1. Understand and follow oral and written instructions.

2. Interpret, apply and explain policies, procedures and regulations regarding college admission, registration and student records.

3. Operate office machines including a computer and applicable software.

4. Analyze situations accurately and adopt an effective course of action.
5. Make arithmetic computations with speed and accuracy.

6. Prepare and deliver oral presentations.

7. Read, interpret and explain statistical data, technical procedures and governmental regulations.

8. Research, analyze and evaluate service delivery methods and techniques.

9. Maintain composure in stressful situations.

10. Prepare a variety of correspondence.

11. Train and provide direction to personnel.

12. Assign and review the work of others.

13. Plan and organize work.

14. Meet schedules and time lines.

15. Work independently with little direction.

16. Maintain records and files.

17. Type at a rate of speed necessary for effective job performance.

18. Communicate effectively both orally and in writing.

19. Establish and maintain cooperative and effective working relationships with others.

Required Qualifications

EDUCATION AND EXPERIENCE

1. Any combination of education, training and/or certification equivalent to: two years of college-level course work in a related area.

2. Four years of increasingly responsible lead experience in a college admissions and records position or a related area.

District’s Diversity Requirements

  • Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.

  • Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications

1. Bilingual abilities, desirable.

Foreign Degree

For positions that require a degree or coursework:

Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.

All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.

Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

Environment:

1. Typical office environment.

Physical Demands:

1. Typical office environment.
2. Dexterity of hands and fingers to operate a computer and a variety of office equipment.
3. Sitting or standing for extended periods of time.
4. Reaching overhead, above the shoulders and horizontally.
5. Hearing and speaking to exchange information and make presentations.
6. Seeing to read a variety of materials and monitor the work of assigned staff.
7. Bending at the waist, kneeling or crouching.
8. Lifting light objects.

Hazards:

1. Contact with dissatisfied or abusive individuals.

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2018, with enrollment of approximately 18,631 students per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 33%, American Indian/Native American 0.4%, White/Caucasian 9%) attaining educational goals reflecting 46% – AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 40% Hispanic/Latino, 27% Asian/Pacific Islander, 5% Black/African American, 1% American Indian/Native American, 21% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Important Information

EQUAL OPPORTUNITY EMPLOYER STATEMENT

San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu

APPLICATION PROCEDURES:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.

1. A completed online San José-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (*See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).

Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.

OTHER APPLICANT INFORMATION:

1. Only complete application materials will be considered. No exceptions.

2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.

3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

4. Application materials become the property of the District and will not be returned or duplicated.

5. Travel expenses to attend the interview are the responsibility of the candidate.

6. Meeting the minimum qualifications does NOT assure an interview.

7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

*Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:

Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/

Education Records Evaluation Services
Website: www.eres.com

International Education Research Foundation
Website: http://www.ierf.org/

World Education Services
Website: www.wes.org

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