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Associate Director of Administration - Interdisciplinary Neuroscience Training Programs - Georgetown University Medical Center

Georgetown University Medical Center’s Interdisciplinary Program in Neuroscience is a Ph.D. program designed to support, encourage, and stretch our students to a deeper understanding of the field of neuroscience so they are able to contribute new knowledge and original research. Through continued academic and professional formation, our students are part of the constant ongoing evolution of neuroscience.

Job Overview

The Associate Director of Administration, Interdisciplinary Neuroscience Training Programs (AD) provides administrative, trainee, and academic support to three NIH-funded interdisciplinary T32 training programs and our multi-departmental Interdisciplinary Program in Neuroscience (IPN) PhD program.

The AD provides post award administrative support of our training program activities and reporting requirements. As more training programs are funded in the future, the Associate Director of Administration will scale support services accordingly.

Additional responsibilities include assisting with recruitment; admissions; monitoring the academic progress of all program trainees; supporting alumni and career services outreach efforts; organizing special events for program purposes; and serving as academic coordinator for the IPN PhD Program.

Work Interactions

Reporting directly to the Director of Graduate Studies for the Interdisciplinary Program in Neuroscience, the Associate Director of Administration, Interdisciplinary Neuroscience Training Programs is also assigned to the faculty program directors of each T32 training program to support the execution of the program training and reporting activities.

They foster programmatic collaborations across the T32 training programs with the goal of developing consensus programming to meet training requirements across programs at scale; collaborate with career development, student, and postdoctoral affairs functions within the Graduate and Postdoctoral Training and Development Division of Biomedical Graduate Education to integrate T32 training program requirements into institution-level support services and activities.

As well, they provide pre-award support to faculty directors, and the AD works closely with OTGSPD to integrate pre-award and post-award work and data flow processes to streamline competitive and non-competitive T32 application submissions; and work closely with the Biomedical Graduate Education (BGE) offices (admissions, academic affairs, student services, re

cruitment, career strategy, and communications), the Office of the University Registrar, and the Office of Global Services for day-to-day administration of the IPN program.

Requirements and Qualifications

• Graduate degree - preferably in a STEM field
• 3+ years of relevant administrative experience - preferably in biomedical academic settings
• A collaborative and transparent leadership style, cultural awareness and agility, and the ability to build trust and credibility
• Experience working with diverse faculty, student, and trainee populations
• Demonstrated ability to work productively independently and as part of a team.
• Excellent time management skills and experience managing multiple projects/tasks with conflicting deadlines
• Well-developed organizational, communications, and problem-solving skills
• Keen attention to detail
• Knowledge of research training programs and graduate students training
• Experience organizing events and programming for faculty and students
• Proficiency with MS Office (e.g., Word, Excel and PowerPoint) and online collaboration tools (e.g., Google Docs, Dropbox).
• Website management
• Scheduling and teleconferencing software skills - i.e., Zoom, Google Calendar, Doodle Poll)

Preferred qualification

Working knowledge of Workday, Slate, and Cognos software

Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation .

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .