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Vice President of Administrative Services
Lake Washington Institute of Technology in Kirkland, Virginia
 
 
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Date Posted 11/07/2019
Category
Executive-Administrative Vice President
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 
SALARY: $12,537.00 Monthly
 
OPENING DATE: 06/26/19
 
CLOSING DATE: Continuous
 

SUMMARY OF RESPONSIBILITIES:

This position will be open until filled, priority interviewing starting in July
Lake Washington Institute of Technology (LWTech), located 15 miles northeast of Seattle, is the only public institute of technology in Washington state and has provided high quality education since 1949. 
We offer 8 applied bachelor's degrees, 43 associate degrees and 91 professional certificates in 42 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math. LWTech is located within the city of Kirkland, which is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo. LWTech was recognized by the Aspen Institute as one of the top 150 two-year colleges in the nation in 2018 and is proud to be a Military Friendly School.

LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources.

The Vice President of Administrative Services (VPA) provides quality services in the pursuit of excellence for the support and advancement of the academic vision, mission, and goals of LWTech.  The VPA encompasses several departments (Financial Services, Purchasing, Budgeting, Contract Administration, Risk Management, Facilities & Operations, Campus Safety, and Central Supply) that provide efficient, cost-effective support to the college.
 
Under the direction of the President, the VPA serves as the College's risk manager and chief financial officer with responsibility to administer the College's financial and analytical functions related to resource allocation. The VPA is the primary liaison to the State Board for Community & Technical Colleges and the Business Affairs Commission for all College operating, fiscal and budgetary matters, and is responsible for the effective stewardship of all College assets.  This is an exempt administrative position.
 

ESSENTIAL FUNCTIONS:

  • Provide ongoing and responsive leadership for the Business & Administrative Services division
  • Supervise the proper use of resources such as state operating and student funds, contracts and grants, enterprise operations, and capital within the scope of the College's strategic plan
  • Monitor budgets/financial plans; supervise revenue/expenditure projections; oversee/reconcile state allocations for operating and capital budgets
  • Advise the President on strategic planning, legislative issues, and other matters pertaining to the finance and operations of the College
  • Lead the College's capital budget request process; monitor capital budgets; plan, coordinate, and provide executive leadership for capital projects, acquisitions, maintenance, and disposals
  • Promptly analyze problem areas/trends for recommendation of appropriate changes as needed
  • Develop, implement, and monitor measurable standards of effectiveness
  • Administer the College's risk management activities including oversight of the annual risk analysis audit; address tort claims and liability issues for resolution promptly
  • Direct and coordinate college records retention and management and disposal practices; coordinate legal issues with the assistant attorney general
  • Manages sizable, complex or non-routine public records requests from outside the agency; documents and tracks all dates relevant to public records requests; corresponds with parties requesting public records;  prepares written cost estimates in connection with public records requests
  • Coordinate annual auditing processes including but not limited to state/federal disclosure forms, financial statements, and Integrated Postsecondary Education Data System (IPEDS) reporting
  • Represent the budget and capital management activities within the College, in professional organizations, and with state agencies, commissions, and other appropriate agencies
  • Develop, explain and interpret financial reports for the Board of Trustees and other internal and external constituents
  • Supervise the development of comprehensive emergency preparedness and continuity of operations plans
  • Serve as a resource for human resources operations; serve on and (where appropriate) provide leadership in management activities related to collective bargaining
  • Serve on the Executive Team; attend meetings and conferences ensuring that the College's needs are represented; lead, work with, and serve on other committees/councils as appropriate
  • Supervise, train, deploy, and evaluate assigned staff; develop and monitor performance in conjunction with staff annual growth/professional development plans
  • Keep current with laws, regulations, and technology that may affect College operations; implement policy and procedural changes as required
  • Assist the President and other college administrators as necessary; assume and effectively perform other duties as assigned
 

QUALIFICATIONS:

  • Master's degree in Business Administration, Accounting, or a related field OR equivalent education or experience
  • Four (4) years of progressive experience in financial, accounting, budget, or auditing functions
  • Experience in the field of budget management, human resources and risk management
  • Fostering a climate of equity and belonging through multicultural awareness and competence
  • Applying best practices in budgeting while working simultaneously with multiple funds
  • Providing leadership, motivating colleagues, and effectively training/supervising staff
  • Establishing and maintaining effective working relationships at all organizational levels
  • Time management and multitasking; developing and directing departmental activities
  • Making effective presentations, preparing clear and concise written materials
  • Handling difficult and sensitive situations, using sound independent judgment within policy and legal guidelines; interpret applicable laws, regulations, and policies
  • Effectively communicating (both oral and written and through listening) with individuals at all levels inside and outside of the College
  • Knowledge of operational practices applicable to budget and capital management activities
 

SUPPLEMENTAL INFORMATION:

Salary is $12,537 per month. This is a full-time, 40 hours per week position. Typically, work hours are Monday-Friday from 7:30 am to 4:30 pm. Occasional evening and weekend hours may be required. Medical, dental and insurance benefits are provided as currently administered under Public Employees Benefits Board; State Retirement Plan; vacation accrues at 25 days per year and sick leave accrues at 1 day per month effective upon employment.

Required Online Application Materials:
Online application
Current resume
Cover letter addressing Essential Functions and Qualifications
Responses to the supplemental questions included in the online application process

Conditions of Employment:
Official transcripts/certifications will be required upon employment
Job offers are contingent upon successful completion of background/reference checks

Physical/Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Mobility: ability to sit, walk or stand for extended periods of time
  • Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes and/or prepare materials or equipment
  • Lifting: frequently lift, carry, push, pull, or otherwise move objects up to 50 pounds Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak  in person
  • Emotional/Psychological Factors: ability to make decisions and concentrate, frequent contact with co-workers, as well as the public
  • Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently

 Environmental/Work Conditions:
  • Frequent use of office equipment
  • Exposure to weather; corridors between building are located outdoors

Eligibility Verification:
 If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

Affirmative Action Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority  groups are strongly encouraged to apply. Lake Washington Institute of Technology does not  discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Executive Director of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

CORRECTIONS OR EXTENDED NOTICES

 
You must submit an online application, including resume and letter, at http://www.lwtech.edu. We do not accept hardcopy, faxed, or emailed application materials. 

All application materials become the property of Lake Washington Institute of Technology. 

OUR OFFICE IS LOCATED AT: 
11605 132nd Ave NE 
Kirkland, WA 98034 
425-739-8212 
hr@lwtech.edu 
Position #19E066 
VICE PRESIDENT OF ADMINISTRATIVE SERVICES 
KS
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