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PT SECRETARY-FINANCIAL AID
Midland College in Midland, Texas
 
 
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Date Posted 06/06/2019
Category
Admin-Financial Aid
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

Job Title

PT SECRETARY-FINANCIAL AID

Position Status

Part Time

Classification Title

Part-Time Clerk-Level IV-Up to 19 hpw

Work Location

Main Campus-3600 N Garfield St, Midland, TX 79705

Job Summary

The Part-Time Secretary of Financial Aid will provide support and organizational services for the office of Financial Aid through the Director of Financial Aid. This position will manage departmental budgets, correspondence, and scheduling of various events. The Part-Time Secretary of Financial Aid will interact with students and the general public by providing information and directions as needed.

Required Qualifications

High School diploma or equivalent

Two years of secretarial/general office experience

Excellent communication and public relation skills

Excellent customer service skills

Strong organizational skills

Data entry experience

Computer literacy with proficiency with Microsoft Office Suite, including Word and Excel

Knowledge of general office equipment to include copier, fax machine, and multi-line telephone

Preferred Qualifications

Associate’s degree

Experience with departmental budgets

Advanced knowledge with Microsoft Excel, Word, and Outlook

Experience with imaging software and indexing documents

Experience with Jenzabar student information system software

Essential Functions

Maintain personnel documents, payroll activities, time sheets and transmittals

Maintain inventory of office equipment and supplies, including maintain office equipment and computer inventory records

Maintain department fixed assets

Prepare help desk tickets for the department

Maintains and monitors budget spreadsheet

Responsible for all Financial Aid staff travel arrangements (i.e. hotel, travel reservations)

Responsible for collection of travelers receipts to include proper reconciliation with purchasing

Prepare requisitions for the department

Collect weekly leave sheets, verify data, copy and submit to Director

Maintain departmental calendar

Prepare suspension review documents and schedule suspension review committee meetings

Prepare payment authorization requisition for outside scholarship return of funds

Prepare FedEx labels and envelopes for overnight mailings

Assist Financial Aid office as needed

Other duties as assigned

Physical Demands

Must be able to sit for long periods of time

Must be able to lift/move up to 25 pounds

Use of manual dexterity

Repetitive use of keyboard at a workstation

Must be able to run errands/deliver paperwork on Campus

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary

$10.25 per hour

Max Salary

$10.25 per hour

Pay Statement

 

Posting Detail Information

 

Posting Number

P00355S2016

Open Date

05/09/2019

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. Unofficial transcripts (if applicable) will be accepted with application.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy), gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

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