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Administrative Assistant, Arts & Sciences
Asheville–Buncombe Technical Community College in Asheville, North Carolina
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Date Posted 05/06/2019
Admin-Secretary and Administrative Assistants
Employment Type Fulltime
Application Deadline Open until filled

Position Title

Administrative Assistant, Arts & Sciences

Position Type

Full Time Regular

Contract Length

12 months

Expected Work Schedule


Anticipated Days

Monday - Friday

Anticipated Hours

8:00 a.m. - 5:00 p.m. with overtime on occasion

Anticipated Hours per Week


Job Description Summary

Performs administrative assistant support duties for the Arts & Sciences Division and the Dean of Arts & Sciences.


1. Schedules development including inputting the schedule into Colleague for eleven departments, inputting staff, and updating schedule to reflect changes, additions, and cancellations. Provides telephone and receptionist services; prepares and follows up on work orders related to building maintenance and IT issues.
2. Uses of a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, WebAdvisor, R25, PeopleAdmin, NEOGOV, and School Dude.
3. Keeps up-to-date on all policies and procedures.
4. Compiles and files the payroll requests for part-time instructors, staff, and student workers.
5. Schedules appointments and pleasantly and professionally interact with visitors.
6. Prepares faculty workload report for full-time and part-time faculty, and adjunct agreements payroll requests.
7. Coordinates catalog proofs and changes with the Dean’s office and Department Chairs.
8. Maintains the division webpage, maintains division webpage directory, and takes chair and division meeting minutes.
9. Maintains the mailroom: stocks paper, checks and distributes mail twice daily, stocks supplies. 
10. Stocks the classrooms with materials and maintains the division pathways display.
11. Maintains the building bulletin boards for inappropriate or outdated items.
12. Handles E-procurement orders. 
13. Performs regular office management functions.
14. Contributes to the College Vision, Mission, Values, and Welcoming College statement.
15. Supports workforce diversity in all its aspects.
16. Performs other duties as assigned.

Minimum Requirements

1. Associate’s degree in Office Administration or related field;
2. One year of full-time or equivalent office management experience.

Preferred Qualifications

1. Experience in an administrative support position related to Instructional Services;
2. Experience with Colleague software;
3. Experience in a high volume office setting;
4. Microsoft Office Specialist Certification;
5. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Special Instructions to Applicants

1. Upon submitting your on-line application, unofficial transcript must be uploaded to your application for the related degree(s) listed in the “Minimum Requirements” and/or “Preferred Qualifications” section of the job posting. The unofficial transcript must list the individual courses taken. Diplomas will not be considered in lieu of an unofficial transcript.
2. If the transcript required to be submitted at the time of application does not list the degree conferred or awarded, candidates invited to interview will be required to submit an unofficial transcript with this information two business days prior to the interview. 
3. If selected for hire, official sealed transcripts from a regionally accredited institution are required to be received a minimum of two business weeks before the first day of work. Failure to comply may result in revocation of the job offer.

Posting Detail Information


Applicant Review


Start Date


Keep Open Until Filled


Salary Range

$30,888-$34,746; Total Compensation $46,140-$51,040

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