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Coordinator, Admissions and Programs, Doctoral Program
Harvard Business School in Boston, Massachusetts
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Date Posted 08/20/2019
Graduate Business School -Admin-Admissions
Employment Type Fulltime
Application Deadline Open until filled

Job Code

356055 Admin Pro/Indiv Contrib

Duties & Responsibilities

As a member of the Doctoral Programs team, the Admissions and Program Coordinator is responsible for supporting prospective students through the admissions process and encouraging current scholars to develop an engaging and rich community.  The Doctoral Programs Office is small, agile, and dynamic, requiring each team member to wear multiple hats to manage everything from admissions to graduation.  Reporting to one of the two Associate Directors, the Coordinator will work closely with each team member to fulfill the mission of training scholars who make a difference in the world through rigorous academic research that influences practice. In addition, the Coordinator will be the primary point of contact on the Program for Research in Markets and Organizations (PRIMO) – a ten week summer program for undergraduates to research with HBS faculty members.   

In this role you will have the opportunity to strengthen and expand your presentation, event management and customer service skill set, while immersing yourself in a rewarding and engaging professional experience.   

Specific responsibilities include, but are not limited to: 


• Lead on campus information sessions. 

• Organize and manage schedule and logistics of Admitted Students Program, an annual yield event.

• Update admissions analyses and reports on an annual basis

• Maintain and monitor the admissions email account and phone line.  Respond to prospective student questions, requests, and concerns.

• Potential of travel to recruiting events; likely no more than two trips a year.

• Support special projects as needed.


• Manage all aspects of the PRIMO programs, including marketing the program, managing the website and application, and supporting potential fellows through the application process. 

• Read all PRIMO applications, oversee the evaluation process, interview and assist in matching fellows with faculty.  

• Liaise with the Office of Undergraduate Research and Fellowships, as PRIMO is part of the Summer Residential Research Programs coordinated from this office. 

• Act as the primary point of contact for all PRIMO Fellows – working closely with Associate Director to develop programming and training activities for the fellows.


• Manage all events, including major get together and award ceremonies at the beginning and end of the year.  

• Liaise with catering, operations, media services and other HBS and external vendors as necessary. 

• Support the team in all-hands-on deck activities, such as orientation, admit day, and commencement.

• Track individual event expenses, working with Associate Directors, to meet budget for each.

• Point of contact for receiving requests to utilize the program community fund from students and faculty; manage approval process, reimbursement, and track expenses for overall fund.

• Maintain job market website, marketing individual students looking for academic positions.

• Support reunions and alumni events; reunion every 5 years on campus and annual alumni events at key academic conferences.

• Manage the delivery and
collection of end of year surveys from each program. 

• Deliver monthly newsletter to students across all 8 programs.

• Manage student job posting listserv.  

• Maintain dashboard of key metrics for all 8 programs. 

Some evening and weekend hours are required in order to attend student events/meetings; ability to travel a plus.

Basic Qualifications

Minimum of 5 years or related experience, preferably in higher education, admissions, student activities/services, events delivery, or project management.

Additional Qualifications

BA/BS degree or equivalent. Candidates should be able to articulate an understanding of a high-achieving graduate student population and how to effectively engage with these students.   A demonstrated ability to effectively work on a professional team is essential.  Requires significant attention to detail, solid organizational skills, excellent customer service orientation, nuanced interpersonal skills, and well-developed verbal and written communication skills.   Must be able to gracefully manage multiple projects and priorities simultaneously in a fast-paced, changing environment.  The ability to be productive while navigating ambiguity helps to distinguish successful candidates.

Additional Information

Many HBS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.

Cover Letter is Required.

Culture of Inclusion: The work and well-being of HBS are strengthened profoundly by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more.

Explore HBS Work Culture at  http://www.hbs.edu/employment/  and learn about other Employment Opportunities.
Follow us on Twitter @HBSJobs

Harvard Business School will not offer visa sponsorship for this opportunity.

Job Function

General Administration




USA - MA - Boston


Doctoral Programs Office

Time Status



00 - Non Union, Exempt or Temporary

Pre-Employment Screening


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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