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Archival Specialist

Job Description

How to Apply

Remote applicants will be considered.

A cover letter is required for consideration for this position and should be attached as the first page of your resume The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

The primary mission of the University of Michigan Medical School Office of Research is to foster an environment of innovation and efficiency that serves the Medical School research community and supports biomedical science from insight to impact. To that end, our team is constantly striving to enhance the research enterprise, including maintaining an investigator-focused infrastructure, facilitating and diversifying investigators' avenues for funding, and streamlining research processes.  

The UMMS Office of Research has numerous reporting units and programs such as the Michigan Institute for Clinical & Health Research (MICHR), the Clinical Research Calendar Review & Analysis Office (CRAO), the Fast Forward Medical Innovation, the Biomedical Research Core Facilities (BRCF), the Institutional Review Board (IRBMED), and the Medical School Grant Services & Analysis Office.  Together, these teams provide the necessary support to position our researchers for success.

The mission of the Institutional Review Board of the Medical School (IRBMED) is to protect the rights and welfare of participants in clinical trials and other human subjects research studies by careful review and monitoring of research in accordance with applicable laws, regulations, and University policies. The IRBMED assists investigators with the design and conduct of research projects to minimize risk to human participants, provides guidance to the University and its researchers on ethical and procedural issues related to the use of human participants in research, and facilitates compliance with governmental and University policies pertaining to human subjects research. To perform its review, approval, and monitoring functions, the IRBMED is composed of six (6) review boards, each of which complies with applicable regulations concerning membership and conduct. The IRBMED oversees the protection of human participants in research conducted at Michigan Medicine which includes the University of Michigan Medical School and the UM Health System (UMHS) as well as research conducted off-site by faculty and staff as University employees or in connection with their University appointments. The IRBMED also reviews FDA-regulated research or medical intervention research conducted by faculty and staff from other U-M units including Dentistry, and the campuses of U-M Ann Arbor, Flint and Dearborn. IRBMED serves as IRB of Record for multi-site research or for individual investigators via use of IRB Authorization Agreements, including the nationally recognized SMART IRB agreement.

The IRBMED is firmly committed to advancing inclusion, diversity, equity, accessibility, and belonging, which are core to the culture and values of the Medical School Office of Research.

Our community supports recruiting and cultivating a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan and the world.  We strive to create a work culture where each team member feels respected, valued, and safe.

Responsibilities*

IRBMED is seeking an experienced and highly motivated administrative support professional to serve as an Administrative Specialist Associate. The Administrative Specialist Associate will work as part of a team to support an archival project related to IRBMED records. This position will require:

Assist with special projects to support the goals and objectives of IRBMED including, but not limited to, preparing a detailed project plan to track the progress of the project, complete project team deliverables with an attention to detail, manage and execute multiple tasks, projects, and priorities including the ability to prioritize workload to meet deadlines, and managing change associated with the project/initiative.

Prepare and maintain process documentation.

Assist in establishing evaluation criteria to measure success of the project, identify areas / plans for improvements, and enhance ongoing objectives of the project.

Run ad hoc queries and cross reference data sets to ensure accuracy.

Required Qualifications*

Bachelor's Degree or an equivalent combination of education and experience.

At least 2 years of administrative support experience

Understands the underlying principles of a theoretical or scientific discipline and the ability to apply those principles in carrying out projects and completing work.

Demonstrated track record of excellent customer service.

Excellent MS Outlook and Word skills, solid MS Excel, PowerPoint, and Access skills.

Excellent interpersonal, written, and verbal communication skills.

Ability to manage and prioritize multiple projects at once.

Strong organizational skills.

Ability to work independently and collaboratively in a team environment.

Demonstrated commitment to a diversity, equity, and inclusion.

Desired Qualifications*

Degree in Archival Science

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccine Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

*Please mention you saw this ad on AcademicJobs.*

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