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Specialist, CE Admissions
Austin Community College District in Austin, Texas
 
 
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Date Posted 04/12/2019
Category
Admin-Admissions and Enrollment
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

General Statement of Job


 

Serves students in Continuing Education (CE) Admissions and provides specialized reporting and coordinating services with agencies and outside contractors that teach Continuing Education (CE) courses.

 

Description of Duties and Tasks


Essential duties and responsibilities include the following. Other duties may be assigned.


 

  1. Provides direct student services to Continuing Education prospective, current, and former students.

  2. Responds to and/or directs inquiries in person, on the phone, or via email regarding admissions and records matters.

  3. Develops, generates and analyzes CE reports for the Texas Higher Education Coordinating Board (THECB).

  4. Gathers, complies, and enters data, producing routine and specialized reports and documents.

  5. Assists in coordinating instructional services with agencies and outside contractors.

  6. Performs administrative duties for the department in support of faculty, staff, and/or student efforts.

  7. Works with Office of Institutional Effectiveness (OIEA) for correction of CE data.

  8. May oversee, coordinate and review work of department personnel.

  9. May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts and graphs, and other projects.

 

Knowledge


Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


 

  •  

    • Knowledge of research and evaluation techniques.

    • Knowledge of continuing education programs and needs.

    • Office procedures and practices.

    • Basic accounting and bookkeeping procedures.

    • Data gathering and report generation.

    • Customer service techniques.

 

Skills


Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


 

  •  

    • Maintaining an established work schedule.

    • Effectively using interpersonal and communications skills.

    • Effectively using organizational and planning skills.

    • Entering data, maintaining files, and performing clerical duties.

    • Maintaining confidentiality of work-related information and materials.

    • Establishing and maintaining effective working relationships

 

Technology Skills


 

  •  

    • Use a variety of spreadsheet, word processing, database, and presentation software.

    • May also use social media, work with desktop publishing, and update webpages.

 

Required Work Experience


 

  • Two years related work experience.

 

Required Education


 

  • Associate degree
     
    Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.  Please note that the college reserves the right to amend these terms of substitution at any time

 

Physical Requirements


 

  •  

    • Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.

    • Occasional lifting of objects up to 10 pounds.

    • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

    • Work is performed in an office or similar environment.

 

Safety


 

  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

 

HR Use Only


 

  • Updated 3-8-2019

 

ACC Benefits Overview


Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

Disclaimer


The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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