The Office for Nursing Research at the University of Virginia School of Nursing (ONR) is seeking an Intermediate Administrative Coordinator. Intermediate Administrative Coordinators typically support a composite of several operational functions including fiscal administration, procurement, human resources, academic support, communications, grants administration, and other administrative duties. They are able to independently understand and interpret policy and use judgment to perform their duties. The successful candidate will be part of a supportive, learning-oriented team. The Intermediate Administrative Coordinator will report to the Senior Grant Administrator and also be accountable to the leadership of the team being supported. While this is an in-person position, there may be opportunities for occasional remote work at the discretion of your direct report and your support group.

The successful candidate will be expected to:

• Perform all duties of an Administrative Coordinator, including administrative assistance to the Associate Dean for Research and Office for Nursing Research staff.

• Support the ongoing administrative functions and operations of the ONR.

• Collaborate with ONR pre and post award team to prepare expenditure reports for review by leadership.

• Provide administrative support for pre- and post-award, answer phones, open mail, monitor office supply needs for ONR operational team, purchase needed supplies using a T&E card, prepare correspondence, maintain ONR’s calendars, and schedule meetings.

• Support ONR staff by facilitating project logistics such as scheduling meetings (in person and/or virtual), and reserving conference rooms.

• Prepare minutes for ONR program meetings as requested, and track activity on assigned action items.

• Process payments and reimbursements for faculty, external reviewers, and ONR programs. Prepare invoices and purchase requisitions, prepare monthly reconciliations for multiple fund sources, participate in budget preparation, purchase supplies, and process purchases on a T&E card.

• Assist with coordinating reports and preparing materials for presentations and/or sponsor communications.

• Assist with collecting and maintaining website information related to Research Programs.

• Conduct surveys and evaluations for research programs and prepare reports for leadership.

• Provide process support to search committees and coordinate successful onboarding of new research-focused employees (e.g., student hires, postdoctoral researchers, research faculty).

• In addition to the above job responsibilities, other duties may be assigned.

Required Knowledge, Skills, and Abilities:

• Ability to work independently and as part of a team.

• Strong communication skills, both written and oral.

Required Qualifications:

• High School diploma

• At least 4 years of experience

Preferred Qualifications:

• Associate’s degree or higher

• Preference will be given to applicants who have worked in a support position in academia, specifically research academia, and who have experience with UVA current software systems and programs.

Compensation: 

The Anticipated Hiring Range for this position is $18 - $23 per hour ($37,440 - $47,840 Annually). This is a full-time position with UVA benefits . Employee benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off; Parental and Community Service Leave.

• Health plan with options to meet healthcare and financial needs.

• Retirement through the Virginia Retirement System.

• Tuition and professional development benefits.

• Employee wellness program featuring activities to earn up to $500/year.

The selected applicant will be required to complete a background check prior to their first day of employment per University policy.

To Apply:

Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs  search for requisition R0048670. Internal applicants must apply through their UVA Workday profile.  Complete the application, and upload the following Required materials:

• Cover letter to include your interest in the position and your knowledge, skills, abilities, and experiences

• Resume or CV

***Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration. ***

This position will remain open until filled.

For additional information about the position, please contact Ashley McFadden, Senior Grant Administrator for UVA SON Office for Nursing Research, eam4qc@virginia.edu . Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter, at hjv5vm@virginia.edu .

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines  webpage prior to applying for current information regarding vaccination requirements?and?guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.