Position Details

Position Information

Recruitment/Posting Title	Program Administrator
Job Category	Staff & Executive - Administrative & Support
Department	NJMS-Medicine-Cardiology
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Administrator for the Department of Medicine within the New Jersey Medical School. In conjunction with the Vice Chair of Administration, this individual is responsible for the Division of Cardiology and the financial and operational integrity of the Department through the stewardship of institutional resources, and the development and implementation of appropriate budget controls, business planning, and business planning and program/practice development strategies. Reporting directly to the Vice Chair of Administration, this individual may represent the Vice Chair in various institutional forums including the School of Medicine, the University Hospital, and the University at large. Among the key duties of this position are the following: Leading and managing the day-to-day functions of the department including supporting the hiring, purchasing, and supplier management activities; general office operations including scheduling and working closely with Finance on all divisional financial reporting. Develops and maintain Cardiology divisional-based operational reporting mechanisms to measure and evaluate contributions toward missions (research, clinical, education, etc.), measure productivity against pre-defined industry benchmarks, and operating results against division-based budgets. Develops the Division of Cardiology financial policy regarding the annual budget process including methodology and implementation of mission-driven division-specific budgets, investment strategies, internal financial reporting, and audit controls. Develop a post-award grants management process incorporating grants budgets into the Cardiology Division fiscal planning process ensuring that appropriate short and long-term fiscal planning is observed. Oversees all program milestones set by management and tracks program costs and invoices to ensure budgetary parameters are met.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	29S
Position Salary
Annual Minimum Salary	87141.000
Annual Mid Range Salary	110235.000
Annual Maximum Salary	133327.000
Standard Hours	37.50
Union Description
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field plus five (5) years of progressively more responsible experience in financial services and administration, preferably in an academic healthcare environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be PC literate and have database management skills. Must have strong interpersonal and communication skills and be highly organized. Demonstrated knowledge of how to accomplish superior performance in a unionized environment is necessary. Outstanding human relations and leadership skills, and the ability to function in a team environment.
Preferred Qualifications	A Master’s Degree in Finance or Business.
Equipment Utilized
Physical Demands and Work Environment	Ability to lift or exert force up to 25 lbs
Special Conditions

Posting Details

Posting Number	23ST0826
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement