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Pool Position - Office Assistant
Feather River College in Quincy, California
 
 
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Date Posted 11/28/2018
Category
Admin-Secretary and Administrative Assistants
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 

Job Details

Title:

Pool Position - Office Assistant

FT/PT/Pooled:

Part-time

Req #:

K1710015

Job Category:

Other

Position Description:

Under direct supervision, to provide a variety of routine office support to various college departments and offices, which may include reception, filing, record keeping, typing, and word processing, for short term and substitute purposes; and to perform related duties as assigned.  Office Assistant I (Temporary) is distinguished from other clerical positions by scope and depth of required duties, and by the duration of the appointment (under 90 days).  The 90 day period may be extended for additional periods by mutual agreement of the District and Unit.

Essential Duties:

  • Performs a variety of clerical support duties related to the work unit to assist staff in routine office activities.

  • Opens and distributes mail, prepares and processes outgoing mail.

  • Photocopies, collates and assembles materials.

  • Files and retrieves information and materials to/from established filing systems.

  • Types correspondence, reports, and forms related to the functions of the organizational unit to which assigned, using a typewriter or word processor.

  • Proofreads and checks typed and other materials for accuracy and completeness following clear guidelines, and for correct English usage including grammar, punctuation, and spelling.

  • Maintains simple records and processes routine forms.

  • Posts data which may require the use of routine arithmetic calculations.

  • Acts as receptionist and receives and screens visitors and telephone calls, takes messages, and may make appointments.

  • Provides straightforward factual information regarding College or unit activities and functions.

  • Shelves stock office supplies and materials.

  • May collect fees, issue receipts, and add sums of figures.

  • May perform simple data entry and retrieval to/from an on-line computer system, following specific instructions.

       Knowledge of: 

  • Basic office practices and procedures, including filing and the operation of standard office equipment. 

  • Correct English usage, including spelling, grammar, and punctuation. 

  • Keyboard layout and basic computer operations related to clerical tasks.

Skill in: 

  • Developing and maintaining effective working relationships with those contacted in the course of the work. 

  • Understanding and carrying out oral and written instructions. 

  • Maintaining accurate records and files. 

  • Making accurate arithmetic calculations. 

  • Performing detailed clerical work accurately. 

  • Typing accurately at a net rate of 40 words per minute form printed copy. 

  • Maintaining attention to detail despite interruptions. 

  • Communicating tactfully and effectively with the public. 

  • Operating standard office equipment.

Ability to: 

  • Learn processing, procedures and office support tasks related to the department to which assigned.

Physical Characteristics

  • Vision sufficient to read computer screens, and handwritten and printed documents. 

  • Manual dexterity to operate computer keyboards, and manipulate papers. 

  • Speech and hearing to obtain and relay information. 

  • Bending, reaching and lifting up to 25 pounds to maintain supply stock and obtain or replace files and records. 

  • This work is typically performed in an office setting but may involve limited exposure to elements in pickup up or delivering materials, and/or environmental exposures unique to a particular departmental setting, such as limited exposure to fumes associated with a particular process.

Minimum Qualifications:

  • Specified positions must possess a valid California driver’s license and have a satisfactory driving record; and/or be willing to work shifts.

Desirable Characteristics:

  • Equivalent to graduation from high school, with coursework or practical experience in typing.

  • Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability and ethnic backgrounds of community college students and staff.

  • Community college experience preferred.

Required Documents:

Resume/CV

 

Feather River Community College District reserves the right to cancel, revise or re-announce any and all positions.  All grant funded positions are contingent upon continued grant funding.

The California Community Colleges (CCC) Registry, click here.  The CCC Registry is the only centralized web site for faculty, administrative, management, and support staff/classified positions for the 113 community colleges in California.

Feather River College is an Equal Opportunity Employer. In accordance with state and federal laws, Feather River Community College District does not discriminate on any of its policies, practices, or procedures on the basis of race, color, national origin, religion, gender, sexual orientation, gender identity, gender expression, disability, age, veteran or military status, medical status, ancestry or marital status;  nor does the District discriminate on the basis of citizenship, within the limitations imposed by law.

All appointments are conditional until approved by the FRCCD Governing Board and subject to criminal background screening and proof of freedom from active tuberculosis.  Employment will be contingent upon proof of employment eligibility in compliance with the Immigration Reform and Control Act of 1986.  FRCCD will not sponsor any visa applications.

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