Job Description

Program Administrator

Law School, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents
• A generous immediate employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

The Program Administrator plays a central role operationally, administratively, and programmatically for the Feerick Center for Social Justice. This position requires someone with discretion and judgment who takes initiative and excels in a fast-paced, collaborative work environment with exceptionally strong oral and written communication, organizational, attention to detail, and follow through skills.

Essential Functions

• Reports directly to the Executive Director of the Feerick Center for Social Justice and provides comprehensive operational, administrative, and programmatic support for the Center.
• Serves as the principal staff person supporting the Center’s work in connection with the New York State Attorney Emeritus Program, including supervising VISTAs and part-time staff.
• Coordinates Center communications, including e-newsletter, reports, and web content; manages the Center’s social media platforms, email account, and maintains its website.
• Supports Center program and event planning, coordination, and implementation, including by overseeing administrative, logistical, and day-of support for events and conferences.
• Provides administrative and logistical support in connection with the Center’s regular program, advisory board, coalition, and working group meetings, including preparing minutes.
• Coordinates budget accounting operations, office purchasing, processing of invoices (including for independent contractors), and records control.
• Provides grants management and finance administrative support, including by recording, processing, and maintaining financial records, as well as assisting with logistical planning and publicity materials for fundraising events. Takes the lead in transitioning the Center to a new contact management platform.
• Serves as a primary point of contact for the Center for external and internal purposes; systematically tracks communications and contacts; tracks the status of requests and responses.
• Provides day-to-day administrative support to the Feerick Center staff including scheduling, securing space on campus, travel arrangements, data integrity, and processing applications for new staff, student programs and fellowships. Serves as scheduler for Feerick Center executive director.
• Provides occasional logistical, administrative, and website support to a partner center at the Law School
• Supervises student workers, college interns, and Center volunteers, as necessary.
• Performs human resources duties, including managing the University’s hiring platform and onboarding process as necessary for new hires and VISTA members.
• Maintains a master calendar for the Center and provides other calendaring assistance as necessary; manages overall coordination of event schedules of the Center.
• Performs other responsibilities as may be assigned, including acting as project manager for special projects.

Required Qualifications

• Bachelor’s degree or four years of work experience
• At least two years of experience with office management and organization
• Administrative, bookkeeping / budgeting and event planning experience, a plus.
• Excellent oral and written communication skills, editing, proofreading and customer relations skills.
• Strong interpersonal skills and team player with ability to work in a positive, collaborative, and inclusive environment.
• Self-motivated worker with strong initiative, ability to work independently, with superior judgment.
• Strong organizational skills with meticulous attention to detail, excellent follow through, ability to multitask and meet internal and external deadlines.
• Excellent computer skills including Microsoft Word, Excel, and PowerPoint; G-Suite; and data management skills. Familiarity with contact and case management systems (Salesforce, Galaxy Digital, and/or LegalServer) and graphic and website management preferred, including CANVA and Terminal Four.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications

• Conversational Spanish preferred.

Minimum Starting Salary: $58,500

Maximum Starting Salary: $62,500

Note: Salary is commensurate with qualifications, experience, and skills.

FLSA CATEGORY: Exempt

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/4717

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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