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Specialist II, Events (Jordan Campus) (Part Time)
Salt Lake City Community College in Salt Lake City, Utah
 
 
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Date Posted 07/11/2018
Category
Admin-Conference And Events Administration
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 
Position Title Specialist II, Events (Jordan Campus) (Part Time)
Open Internally or Externally External
If faculty, tenure track status  
Reports to (title) Student Center Manager
Department Student Center Operations
Requisition Number P18012
Position Type Replacement
Job Category Part-Time Staff - Variable
FT/PT Part-time
Initial Work Location Jordan Campus
Starting Salary $12.24 - $13.46
Job Open Date 07/11/2018
Job Close Date  
Open Until Filled Yes
Priority Review Date  
Job Summary

Facilitate the efficient consultation, organization, timely physical setup, hosting and post event wrap up of all events; while assisting in maintaining a safe environment at the Jordan Campus.

Essential Responsibilities and Duties

Open event space for daily events. Secure the Jordan Campus Student Pavilion by locking both internal and external doors when not in use. Check all spaces before clients have arrived, ensuring that setup meets prescribed expectations. Set up audio/visual equipment when necessary and other amenities as outlined in the Weekly Schedule of Events, ensuring that all Conferencing services are in place. Troubleshoot and resolve client equipment and setup compatibility issues. Provide deliberative resolution in time of either client or event conflict. Secure Campus at night by locking all doors and ensuring that all staff and clients have exited the buildings. Perform timely event setups, including furnishings, audio-visual equipment, computer equipment and Internet connectivity. Provide direct customer service through regular interaction with off/on-campus clients, staff, faculty and students, in a multiple event environment Anticipate client needs by being aware of potential conflicts or last minute setup/equipment needs; facilitating client needs throughout their event. Ensure client compliance with SLCC Policies & Procedures and Federal, State and Local law and fire codes. Assist in providing a safe campus by providing security escort service to vehicles for college and off campus clientele after dark as needed. Assist conference clients by providing information and organizational consulting on setup, equipment, displays, flow of traffic and signage for diverse types of events. Assist clients, staff, faculty and students with information and directions. Do a regular maintenance check of all conference, classroom and computer lab space to ensure appropriate upkeep, and return of unneeded equipment to proper storage. Cover full days or other shifts when there are vacation requests or illness. Prioritize all daily activities, communicating any necessary event changes or modification information to supervisor and/or co-workers, checking the weekly events schedule regularly for updates and additions. Assist Conference Coordinators in contract compliance.

Essential Responsibilities and Duties Continued  
Preferred Qualifications  
Minimum Qualifications

-High school diploma or equivalent.
-One year of part time employment in event setup, facilitation, customer service or equivalent.

Knowledge, Skills & Abilities

Strong customer service orientation and communication skills; knowledge of general office procedures; knowledge of Internet (including setup of Internet access); ability to handle sensitive client information with discretion while maintaining confidentiality; ability to handle conflict resolution with calm and deliberation; ability to set priorities and to organize tasks; ability to operate office and A/V equipment; ability to lift and move 50 lbs consistently; maintain professional, positive attitude and neat appearance; ability to grow, adapt, take direction and work independently when necessary; interpersonal, problem solving, and decision making skills; reliable and punctual. Attention to details.
Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities and special needs.
Other duties as assigned.

Non-Essential Responsibilities and Duties

Assist Jordan Campus Building Marshals and Coordinator in promoting a safe and prepared work environment.

Special Instructions  
FLSA Non-Exempt
SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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