How to Apply

Candidates must submit both a cover letter, highlighting relevant experience and interest in this position, and a cv/resume. Only submissions with both documents will be considered. The cover letter should outline skills and experience that directly relate to this position.

Responsibilities*

General Responsibilities

The Hall Director is a temporary seasonal position that oversees the day-to-day operations of residential Pre-College programs at the Stamps School of Art & Design, University of Michigan. This includes directing evening/overnight operations (5:00pm-8:00am) and weekend (24 hours) operations to ensure the health, safety and well-being of all residential participants.

The Hall Director is the onsite contact for all participants and will provide logistical services for participants, parents/guardians, temporary seasonal staff and Residential Life staff. The Hall Director is the emergency contact for participants, parents/guardians and temporary seasonal staff during evening/overnight hours. The Hall Director coordinates with temporary seasonal staff on a daily basis to ensure seamless day-to-day operations. The Hall Director must reside in the residence hall in a private room throughout the duration of our summer residential programs (July 9 - Aug. 5, 2023) and thus will have room and board provided for them in Bursley Hall during these programs.

Health & Safety

The Hall Director is responsible for the health and safety of all participants and works in concert with the Pre-College team to cultivate a supportive and creative learning environment. The Hall Director administers University of Michigan policy, Stamps Pre-College policy and observes the Stamps Pre-College schedule. All University of Michigan staff are required to be vaccinated for COVID-19 and must submit proof to U-M Human Resources before interacting with participants. Staff will follow and stay in compliance with University and government guidelines.

Position Responsibilities

Program Support

•  Assist with communications to parents and students prior to the start of Stamps Pre-College programs
•  Assist with virtual and in-person orientations for participants and parents/guardians
•  Engage with and mentor of all participants in the Pre-College programs
•  Assist with management of learning and communication platforms such as Canvas, Remind, etc.
•  Support of virtual informational events including but not limited to portfolio reviews, individual meetings, Q&As, workshops, etc.
•  Coordination of virtual and in-person social events that encourage community building and exchange including but not limited to presentations, games, gatherings, etc.

Guest Services

• Monitor and report on student safety in programs as instructed by the University’s “Children on Campus” policy
•  Develop a detailed schedule which includes campus life activities at Stamps
•  Complete an inventory of residence life and office supplies and determine any additional supplies necessary to support the program
•  Coordinate all check-in procedures and welcome meetings
•  Prepare and manage the placement of appropriate signage for the residential spaces
•  Assign participants and temporary housing staff to residence hall rooms and communicate with Conference and Event Services
•  Obtain keys and security access codes for residence hall, as needed
•  Oversee shuttle service to and from campus, and all check-in procedures
•  Communicate with Pre-College Program Manager and parents/guardians regarding any behavioral issues involving participants
•  Obtain, organize and disseminate participant emergency information, medical authorization information, and medications to Pre-College staff
•  Monitor crisis management plan, including emergency procedures
•  Monitor and report about safety and safety procedures related to the complete supervision of participants and staff
•  Collect and maintain records for any completed incident reports
•  Supervise the clean-up of supplies and materials in Residence Halls:

             - Dispose of all trash

              - Ensure all Stamps materials are removed

              -Collect all indoor and outdoor directional signs

              -Collect all recycled materials and other donated items

              -Store all supplies and equipment in the Art & Architecture building

              -Provide a written and electronic inventory of all supplies and equipment stored

              -Collect and return all required housing badges and/or forms

• Other duties as assigned

Personnel Management

•  Participates in the hiring process for temporary housing staff as available / needed
•  Leads orientations and trainings for temporary housing staff Hall Director - Job Description Stamps Pre-College Programs
•  Field questions and concerns from temporary housing staff on a daily basis
•  Create and manage shift schedule for temporary housing staff
•  Approve or deny temporary staff time off requests
•  Supervise daily meetings with temporary housing staff
•  Recommends to Pre-College permanent staff any temporary staff disciplinary procedures
•  Develop and maintain a positive working relationships with parents/guardians, participants, temporary staff, and Residential Life staff
•  Provide coverage in the event of a staff person’s inability to perform their duties

Post-Program Evaluation

• Write a housing summary for Pre-College report, with input from administrative staff

Required Qualifications*

• Bachelor’s Degree or equivalent experience
•  Current CPR/AED & first aid certifications (offered at staff training)
•  Demonstrated ability to work effectively with individuals from diverse communities and cultures
•  Flexibility and adaptability in a vibrant and fast-paced working environment
•  Ability to work in a collaboratively as a member of a team
•  Excellent verbal communication skills, including strong listening skills
•  Strong time management and organizational skills
•  A positive and caring personal attitude

Desired Qualifications*

• 2 years of prior camp or campus life administrative experience
•  Staff supervision experience
•  Knowledge and passion for art/design
•  Valid driver’s license

Work Schedule

The Stamps Pre-College Programs include Spring Studio classes and Summer Studio sessions. Our virtual and in-person programs are offered to current high school students (grades 9 – 12) interested in building new skills for their creative pursuits. Students will receive personalized training and advice from Stamps faculty and staff on building a competitive portfolio.

Weekday Schedule (Spring Programs):

*sample daily schedule for virtual programs (subject to change)

(Monday – Thurs. / 4PM – 7PM)

4:00pm - 5:30pm CLASS (1) 5:30pm - 7:00pm CLASS (2)

Saturday Schedule (Spring Programs):

*sample daily schedule for virtual programs (subject to change)

(Sat. / 1PM – 3:30PM)

10:00am - 12:30pm CLASS (1 & 2) 1:00pm - 3:30pm CLASS (3 & 4)

Daily Schedule (Summer Programs / Virtual Portfolio Prep):

*sample daily schedule for virtual programs (subject to change)

(Monday – Friday / 10AM – 5PM)

Hall Director - Job Description Stamps Pre-College Programs

10:00am - 11:30pm Portfolio Reviews (AM) 12:00pm - 1:30pm CLASS (1) 1:30pm - 3:00pm CLASS (2) 3:00pm - 4:30pm Portfolio Reviews (PM)

Daily Schedule (Summer Programs / Session 1 & 2 - Portfolio Prep):

*sample daily schedule for in-person/residential programs (subject to change)

(Monday – Friday / 7AM – 12AM)

7:00am - 9:00am Breakfast at Bursley 9:00am -11:30am CLASS (AM) 11:30am - 1:00pm Lunch at Bursley 1:00pm - 5:00pm CLASS (PM) 5:00pm - 6:00pm Dinner at Bursley 6:00pm - 11:00pm OPEN ACTIVITY TIME 11:00pm Check-in at Bursley 12:00am Lights Out

Weekend Schedule:

Saturday – Sunday / hours will vary and could include off campus excursions, special events, and arrangement of student transportation

TIME COMMITMENT / COMPENSATION

Part Time (hybrid): April 17 – July 7, 2023

Full Time On-Campus: July 8 – Aug. 6, 2023 (living on campus)

Full Time (hybrid): Aug. 6 - Aug. 11, 2023

Compensation: $8,000 plus room, board & parking during residential programs (July 8 – Aug. 6, 2023)

• $3,000 paid April 17 - July 7, 2023
•  $5,000 paid July 8 - Aug. 11, 2023

Background Screening

This is a temporary position that is contingent upon completion of required criminal background screening, as specified in SPG 601.34 (Policy on Minors Involved in University-Sponsored Programs or Programs Held in University Facilities).

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.