The Business Affairs Coordinator supports the functional operations of University Career Services.  Working at the front desk, this position has oversight for all activities in the department. 

Responsibilities

• Serve as first point of contact for all visitors to UCS including students, employers, faculty, staff, potential students, and external supporters.  This is by walk-ins, phone, and virtual communications for questions, scheduling requests, and general inquiries. Provide information on departmental procedures, policies, and regulations.  Manage the main UCS phone line, voicemail, and general correspondence. 
• Provide Business Manager II with direct support with specific financial matters using PantherMart including invoicing and payment processing.    
• Oversee the student assistants.   Ensure appropriate coverage in the Career Resource Center and, when needed, the front desk.  Monitor and verify student work hours and assist Business Manager II with processing student payroll. 
• Schedule appointments for career counselors and, as needed, other staff.  Ensure that students “swipe in.” 
• Manage supplies and materials required for activities for offices at 25 Park Place, Dahlberg Hall, and Perimeter College campuses.  Coordinate with the appropriate departments for maintenance of the physical space, mail, and others. 
• Support the use of the Professional Headshot Booth and Career Closet.
• Assist UCS leadership and team leads with coordination of events. Assist with events. 
• Be an active and engaged member of the UCS staff.
• Attend departmental meetings.  Other duties as assigned.

Minimum Hiring Qualifications:

Bachelor’s degree and two years of business management experience; or a combination of education and related experience.

College/Business Unit

Location

Job Posting

To be considered for hire, please provide a completed application & resume. Finalist candidate must provide three professional references.