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PT Hourly POOL - Instructional Associate (Counseling)
Coast Community College District in Costa Mesa, California
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Date Posted 05/19/2017
Employment Type Part Time
Application Deadline Open until filled
SALARY: See Position Description
OPENING DATE: 05/18/17
CLOSING DATE: Continuous
***Please note: This is NOT a faculty position.***

Under general supervision, the Instructional Associate (Counseling) provides instructional assistance and support to students in accordance with assignments and directions from a Counseling Division course instructor, counselor or other administrative management personnel; provides technical, academic and individual assistance and support to students, faculty, and staff to encourage students' productive adjustment to the academic and social expectations and culture of college life.

This is a very separate classification in the instructional assistance area specific to the Success Center. Positions assigned to the class of Instructional Associate perform duties to assist and support a classroom instructor or other academic personnel, in a tutorial program, classroom, or office setting. Specific tasks may vary depending upon the subject area and discipline to which assigned. Work is performed within a framework of established procedures which may not require the physical presence of the instructor or other academic personnel.

Positions in this class may exist in any of the instructional departments or divisions. Incumbents in the class of Instructional Associate are expected to have completed a minimum of two years of college with a major in the subject area to which their position is assigned. Recruitment to fill a position in this class should include the instructional area of assignment, such as "Instructional Associate (Art)" or "Instructional Associate (Mathematics)".

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
  1. Assist instructional staff with the instruction, demonstration, and presentation of course assignments and materials for groups of students in Counseling courses.
  2. Assist in the preparation of instructional activities for the Counseling Division.
  3. Assist students with assignments, course content, and study skills; evaluate student work and coordinate appropriate tutorial sessions and supplemental instruction as needed.
  4. Provide resources and referrals of services to students as needed.
  5. Assist with seminars, workshops and other presentations in collaboration with Counseling faculty.
  6. Monitor and record student progress and attendance; prepare and maintain related records and reports; evaluate student needs; confer with instructors regarding student progress.
  7. Collaborate with Academic Success Coach colleagues to develop supplemental projects.
  8. Review educational software and provide recommendations as needed to enhance Counseling Division outcomes.
  9. Assist students with technical difficulties regarding assignments.
  10. Respond to student questions and provide information regarding resources available in the Counseling Division.
  11. Research and troubleshoot technical problems when students, staff, and faculty have difficulty with the instructional equipment, course management systems, or log-on procedures.
  12. Assist with projects based on student and program needs in collaboration with Counselors.
  13. Assist instructors in preparation of manuals, handouts, and training/teaching materials.
  14. Perform general clerical functions critical to the maintenance and efficiency of the Counseling Division.
  15. Participate in development of the budget and monitor expenditures.
  16. Maintain accurate records.
  17. Participate on committees and attend conferences, training sessions and regular meetings with instructional staff to exchange information on the Counseling Division and to remain current in instructional support techniques and procedures.
  18. Perform related duties and responsibilities as required.

Knowledge of:
  1. Instructional and tutorial methods and techniques.
  2. Student guidance principles and practices.
  3. Supplemental Instruction programs.
  4. Community college curriculum and educational requirements.
  5. Correct English usage, grammar, spelling, punctuation, and vocabulary.
  6. Oral and written communication skills.
  7. Language arts, math, computer operations, and basic study skills.
  8. Computer assisted instruction, word processing software, and network applications.
  9. Principles and procedures of record keeping.
  10. Tools, techniques, and equipment to be used in the Success Center.
  11. Interpersonal skills using tact, patience and consideration.
Ability to:
  1. Provide effective instruction and assistance to students enrolled in the Success Center.
  2. Present and demonstrate instructional materials and tutor in at least one subject area.
  3. Develop tutorials and activities for the Success Center to facilitate student success.
  4. Assess student achievement and encourage student participation.
  5. Troubleshoot and maintain instructional materials and technology.
  6. Respond to questions and assist students as needed.
  7. Maintain accurate records.
  8. Work independently in the absence of supervision.
  9. Plan, organize, and schedule a variety of work and activities.
  10. Oversee the work of others.
  11. Understand and follow oral and written instructions.
  12. Recommend appropriate instructional materials and resources.
  13. Communicate clearly and concisely, both orally and in writing.
  14. Perform basic clerical duties and work with statistical data.
  15. Establish and maintain effective working relationships with those contacted in the course of work, including individuals from diverse academic, socioeconomic, cultural, and ethnic and disability backgrounds.
Education and Experience:
  1. Completion of two years of college with major course work in language arts, math, computer operations, or related field.
  2. Two years of experience in an instructional setting as a tutor, peer mentor, or in a similar position pertaining to adult-level skills development.
  3. Or, any combination of experience and training that would likely provide the required knowledge and abilities.
Some positions in this classification may require a valid California driver's license and/or possession of a certificate of completion from an accredited college or agency in relative to the assigned area.
***Please note: This is NOT a faculty position.***

Employment is on a part-time, temporary basis and contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Assignments are short-term, temporary, and do not offer fringe benefits or pay for holidays or time not worked, and are limited to 28 hours per week or 160 days per fiscal year. The hours of work and effective date of employment will be arranged with the supervisor.

This is a CONTINUOUS recruitment for an applicant POOL to fill part-time, temporary, hourly assignments on an as-needed basis. Departments or Divisions will refer to the POOL of applications on file to fill temporary assignments as the need arises. Applications are accepted year-round and will remain in the pool for one year. You will be contacted by the hiring manager should the department/division be interested in scheduling an interview. Please do not call the Office of Human Resources regarding the status of your application.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Appropriate placement based on the HH Salary Schedule.
ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS: To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:
  1. A complete Coast Community College District Online Employment Application.
  2. A current resume (uploaded as a separate attachment - PDF recommended).
  3. A cover letter which highlights your qualifications as related to this position (uploaded as a separate attachment - PDF recommended).
  4. Answers to all supplemental questions.
Submission of all required application information and materials is the responsibility of the applicant.

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions, if any, in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.
  1. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  2. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  3. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  4. A detailed list of physical demands and work environment is on file and will be provided upon request.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

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