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Deputy Director for Administration and Finance
Job Description
Deputy Director for Administration and Finance
Full Job Description
Duties
Serves as one of two principal advisors to the Director on long- and short-range program planning and allocation of museum resources. Collaborates with the Deputy Director for Museum Content and Outreach and the Director in the development or modification of policies and plans for the Museum. Takes the lead in the development of resource plans and policies to guide budget formulation and personnel allocations required to implement decisions on program direction and emphasis. Maintains close working relationships with Department Heads and comparable functionaries to ensure integration of short- and long-range plans with resource availability.
Collaborates with the Deputy Director for Museum Content and Outreach and Director on establishing standards and dealing with issues related to management, budget, financial operations, procurement, personnel, equal employment, facility and safety operations, and business programs liaison.
Directs Museum planning, development, and execution of a variety of administrative management programs and initiatives. This includes formulating program goals and objectives and issuing policy guidelines. Develops and monitors short- and long-range program plans. Policy recommendations and decisions normally impact focus, budget, staffing and organization. Leads SAAM’s strategic partnership efforts to generate more support and revenue for the museum.
Oversees the development, justification, execution, and control of the SAAM federal and trust budgets. Ensures compliance with Federal and Institution financial management policies and procedures. Ensures adequate control systems are in place to monitor expenses and budget limitations.
Directs, through first and second line supervision, a staff of approximately 51 technical, administrative and support employees. Coordinates the staff of the Administrative Office, Registrar’s Office, the Exhibits Office, and the Publications Office to ensure quality performance, consistent with program emphases and overall priorities. Develops and implements operating policies, standards, and procedures. Develops performance standards for subordinate managers and evaluates their performance. Reviews and approves recommendations for personnel actions; acts to resolve major personnel problems. Develops, implements, and monitors policies to facilitate staff development, labor relations, and equal employment opportunity. Develops and implements a comprehensive affirmative action program to achieve cultural diversity among staff.
Represents the Director as required at a variety of meetings and conferences, with delegated authority to commit Museum resources or make decisions affecting Museum operations. As designated, acts as Museum Director, assuming full authority and responsibility for the overall management of the Museum. Serves on SI-wide committees to provide both Museum perspective on major issues and expert input to policy, procedures, and system development.
Serves as SAAM’s point of contact on legal matters that arise and coordinates them with the Institution’s Office of General Counsel.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- Pass Pre-Employment Background Investigation
- May need to complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer
- Males born after 12/31/59 must be registered with Selective Service
COVID-19 VACCINATION REQUIREMENTS:
For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions
Qualifications
BASIC QUALIFICATIONS
Applicants must clearly demonstrate the necessary level of managerial and leadership skills and competence to perform successfully in this position. This includes a degree in an applicable subject matter field, or a combination of education and appropriate experience that provides knowledge comparable to that normally acquired through successful completion of a four year course of study in an applicable subject matter field.
SPECIALIZED EXPERIENCE
In addition, applicants must have one year of specialized experience at or equivalent to the GS-15 level. Specialized experience is defined as demonstrated knowledge and leadership skills in managing the administrative and/or financial functions of a large museum, cultural or nonprofit organization.
The applications that meet the basic qualifications will be evaluated further against the following criteria:
1. Demonstrated leadership and familiarity with museum management, including managing programs such as budget, financial operations, procurement, personnel, equal employment, facility and safety operations, and business programs liaison.
2. Demonstrated leadership experience at the managerial level that includes goal setting, planning and implementing programs, and establishing metrics and reporting protocols.
3. Demonstrated skill in Federal executive level budgeting and resource management.
4. Demonstrated ability to lead and manage a multi-disciplined and culturally diverse workforce. This should include fostering teamwork and high morale; attracting, retaining and motivating employees; and implementing EEO/Affirmative Action policies and programs.
5. Demonstrated ability to serve as a point of contact on legal matters that arise including coordinating them with the organization's Office of General Counsel.
Additional information
SUPERVISORY CONTROLS
The position reports to the Director, Smithsonian American Art Museum and receives broad guidance on overall policy, program objectives and delegated authority. The Director is kept informed of all significant program activities and potential problems; major policy questions or controversial issues are discussed for decision or guidance. Work performance is appraised in terms of overall effectiveness in achieving program objectives.
SECURITY LEVEL
This position has been reviewed to determine the level of POSITION SENSITIVITY. Based on the nature of the work, the position has been determined to be Public Trust/High Risk. This designation will require (1) a pre-employment Security Agency Check (SAC) for the prospective incumbent; and (2) a subsequent comprehensive background investigation and favorable adjudication in order to continue in the position.
EEO
The Smithsonian Institution does not discriminate against any employee or any applicant for employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization or other non-merit factors.
REASONABLE ACCOMMODATION
The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis.
RELOCATION
Relocation expenses will not be paid.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The qualifications listed in this document will be used along with your resume and your responses to the questions posed in the electronic application process to determine the candidates who will move forward in the evaluation process. When preparing your responses to the questions, please provide concise, detailed information on your background and experience.
Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:
Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies set forth below.
Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies set forth below.
Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies set below above to a substantive degree.
This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied.
Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.
Important Note:
Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than supported by your resume, you will be assigned a rating commensurate with your described experience. Your resume should provide sufficient information regarding how your education and experience relate to the major duties and qualifications criteria listed for this position.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the average number of hours per week spent in such employment.
You may preview questions for this vacancy.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
- Proof of Veteran's Preference: DD-214 (Member 4 Copy), if you are a veteran. Additionally, applicant claiming 10-point preference must complete Standard Form SF-15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
- Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment. Proof of U.S. accreditation for foreign study, if applicable.
- Current and former Competitive Service candidates: submit a copy of your most recent SF-50, and an additional SF-50 indicating tenure of at least one year at the GS-15 level.
- SES candidates with Reinstatement eligibility based on prior Competitive Service employment: submit a copy of your most recent SF-50, and an additional SF-50 indicating Competitive Service tenure and Reinstatement eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Click on the "Apply Online" button on the upper right side of the page. Please Note:
You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).- You may submit required documents by uploading them online during the application process;
OR - You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system-generated cover sheet by the closing date. Documents faxed without the system-generated coversheet are not retrievable and cannot be considered as part of the application package.
- The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
- If you are unable to apply online, paper applications may be accepted with prior approval of the contact person listed below.
Agency contact information
Suleyka Lozins
Address
SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, District of Columbia 20013-7012
United StatesNext steps
After you apply and the position has closed, you will receive an acknowledgement email that your submission was successful. We usually have a large response to senior level positions and it may take some time to effectively review application packages. We will contact you by email as decisions are made.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
- Proof of Veteran's Preference: DD-214 (Member 4 Copy), if you are a veteran. Additionally, applicant claiming 10-point preference must complete Standard Form SF-15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
- Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment. Proof of U.S. accreditation for foreign study, if applicable.
- Current and former Competitive Service candidates: submit a copy of your most recent SF-50, and an additional SF-50 indicating tenure of at least one year at the GS-15 level.
- SES candidates with Reinstatement eligibility based on prior Competitive Service employment: submit a copy of your most recent SF-50, and an additional SF-50 indicating Competitive Service tenure and Reinstatement eligibility.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
This job is open to
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Federal employees - Competitive service
Current or former competitive service federal employees.
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The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
This position is open to U.S. Citizens and U.S. Nationals.
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