The Vice President of Finance and Operations is the Chief Financial Officer for WDT and is responsible for the effective conduct of the business operations of the College, assists the institution in strategically leveraging resources to achieve its educational mission to improve institutional effectiveness. This position plans, directs and evaluates the business operations of the College including budget formulation and management, accounting and financial reporting, facilities planning and construction, building and grounds operations and maintenance, procurement and contracts management, risk management, and campus safety & security.
1. General Leadership/Management:
Serves as the chief advisor to the President, and in his/her absence, the Vice President speaks for the College on strategic matters related to the business and financial operations of the institution.
Serves as a liaison between the President and other South Dakota Tech Colleges, WDT’s local board, the SD Board of Technical Education, State Government and Legislature, and other external constituencies regarding the financial and administrative services and operations of the College.
Participates as a member of the College’s leadership team by providing authoritative business and financial advice for use in decision-making and establishing the priorities of the College.
Collaborates effectively with College leaders and teams on critical and/or complex business and facility problems with the goal of developing effective solutions to these problems in part through leveraging the College’s fiscal resources and navigating appropriate business and finance-related policies, procedures, and regulations.
Establishes the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising finance, operations and facilities maintenance and monitors units for effectiveness and operational efficiency.
Effectively supervises and conducts performance management for the directors and other employees this position supervises directly or is responsible for indirectly.
Represents the College at a variety of meetings, committees, and conferences addressing facilities, administrative, and financial operations of the College.
Makes operational and administrative, and facilities decisions on a daily basis. The position works with other members of the President’s leadership team to formulate policy and make high-level decisions that affect the entire College.
Interacts with faculty, staff, students and the general public on a daily basis, and will confer regularly with the WDT leadership team, other South Dakota Technical College staff, as well as WDT staff in order to accomplish the work assigned. This position may also have frequent interaction with Legislators and other elected officials, especially during legislative sessions.
Represents the College in a variety of public settings and will have the authority to speak and act for WDT in consultation with the President, and make operational decisions regarding fiscal, auxiliary and facilities services.
2. Business/Fiscal Management
Through the College’s integrated process of assessment of institutional effectiveness, planning, and resource allocation, this position leads the processes for development and monitoring of institutional budgets consistent with institutional mission, goals, policy and procedure, and applicable laws.
Coordinates the planning, development and implementation of innovative approaches to fiscal management using technology, data management or analysis to support the College's mission.
Oversees the management and coordination of all fiscal reporting activities for the College, including information for the SD Board of Technical Education, the local WDT Board, WDT Community, State Government and Legislature, Federal Government, and other external entities.
Supervises Accounting Manager and delegates accordingly to ensure the campus’s accounting, investments, insurance, budget reporting, AR/AP, and other financial service elements are compliant, clean, and of the highest standards. In conjunction with the accounting manager and team, this position shall oversee and monitor the accounting functions of the College including accounting services, employee payroll, and student accounts.
Directs the preparation of the College’s financial reports and maintains a system for accurate accounting records storage and retrieval.
Ensures the College has established appropriate fiscal controls and compliance with them.
Oversees the College’s purchasing and procurement processes in accordance with applicable institution, and state policies, rules, and regulations.
Develops short- and long-term financial plans that ensure College finances and budgets are managed in accordance with state law and generally accepted accounting principles.
Actively communicates and educates the campus community on budget and financial processes and parameters to ensure transparency and efficacy in the fiscal operations of the College.
Develops, recommends and implements institutional policies and procedures relevant to administrative and financial management and operations.
Advises the President’s Cabinet, College Council and the campus community on the fee-setting processes and outcomes, and the short and long-term impacts of these on the College.
Manages the processes guiding the appropriate collection and expenditures of student tuition, fees and university reimbursements.
3. Facilities Management
Supervises the Facilities Director, and delegates accordingly to ensure the campus grounds are impeccable, custodial and maintenance services are high quality, and that facilities are appropriate in size, number and design to ensure a high level of satisfaction of the campus community. Oversees contractual relationships with entities providing these services.
In coordination with the President, and where appropriate the WDT Board, and the Board of Technical Education, facilitates the College’s campus master planning processes and updates.
Oversees the College’s facilities planning, construction and grounds improvement projects and deferred maintenance programs.
Coordinates the College’s participation in WDT’s and the State’s facilities bonding and maintenance and renovation process.
4. Campus Safety and Risk Management
Chairs the Campus Safety Committee, and delegates accordingly to ensure the campus community is safe through the implementation of a model of public safety that incorporates security, communication, partnership with law enforcement, and preparedness.
Develops and maintains the College’s risk and loss management program, including the oversight of institutional insurance coverage and claims, risk management analyses and planning, and accurate, regular equipment inventorying process, repairs, and updates.
5. Auxiliary Services
Oversees the operations of some of the College’s key auxiliary services, including the following: the College’s Bookstore, including contractual relationships with entities providing these services;
Dining and food services, including contractual relationships with entities providing these and other catering services; and
Provides leadership, and where appropriate, delegates authority to key personnel in auxiliary areas to ensure these areas are not only self-sustaining, but profitable, efficient, and delivered with a high-level of attention given to internal and external customer service.
6. This position description in no way states or implies that the responsibilities and tasks are the only essential functions to be performed. The employee occupying this position will be required to follow any other instructions and to perform any other job-related duties as required by his/her supervisor. All tasks assigned must be performed on a regular and consistent basis.