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Outreach Specialist-Career and Technical Education

Institution: Coast Community College District
Location: Costa Mesa, California
Posted: 11/14/2019
Application Due: 00/00/0000
Type: Classified Staff


About Orange Coast Colleg(OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges, enrolling more than 25,000 students each semester. OCC's has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 21,498 students, the majority of whom are from racially minoritized populations: 35% of OCC's students are Latinx, 2% are African- American, 23% are Asian, less than 1% Native American, 31% are White, and 6% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Under general supervision, to perform a variety of complex paraprofessional and administrative duties related to Outreach and Recruitment for the career and technical education programs of the college. The successful candidate will be required to develop, implement and monitor a data-driven program and specific activities to identify and recruit students for CTE programs, with a special focus on individuals from targeted populations including ethnic minorities, economically disadvantaged, limited English, disabled, single parent, and under-represented populations per program, and to target services for enrollment and retention of students in career certificate programs, along with other related duties as assigned.
Promotes enrollment and retention of students for career and technical education programs, focusing on underrepresented populations. Identifies outreach opportunities; plans, implements and participates in outreach and recruitment activities in schools, occupational programs, local employers, and community-based organizations.  Organizes, schedules, and delivers presentations to groups and makes direct contact with potential students, including follow-up on student information inquiries related to CTE programs and career services.
Distinguishing Career Features
The Outreach Specialist, CTE/Career Services is a mid-level paraprofessional position focusing on initiating, establishing, and maintaining visible connections with targeted student populations that would be candidates for career and technical education programs and career services. The Outreach Specialist, CTE/Career Services requires the ability to employ data analysis and self-starting skills to communicate with, build relationships and reach out to existing students and campus student services personnel, as well as students in the K-12, continuation, and adult school environments, and community-based agencies.  The Outreach Specialist, CTE/Career Services position also requires skills in basic demographic research and data management to identify potential students and monitor recruitment and retention success. 
Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs.  Incumbents typically perform a substantial portion or all of the following kinds of duties: 

  • Researches and receives demographic and academic data from schools and other resources, to identify potential candidates for enrollment in CTE certificate programs.
  • Serves as liaison on behalf of the District and its individual colleges to local employers, schools, continuation schools, regional occupational programs, and community organizations to build enrollment in CTE programs.
  • Identifies opportunities for outreach and schedules, coordinates and delivers presentations of prospective students, parents, employers or other individuals and/or community organizations or groups about career and technical education programs and career development services at the District and its colleges.
  • Distributes career and technical education and other outreach and/or promotional and informational literature to adult schools and participating local agencies serving adults or promoting post-secondary education.
  • Attends career fairs and other events to present information and materials and promote enrollment of students in CTE programs.
  • Prepares and conducts presentations on campus at the college and at local high schools focusing on the career education programs and services for underserved populations.
  • Participates in planning and conducting recruiting and outreach events that may include finding in-kind resource development activities. Follows up with arranging and facilitating college visitations, tours, and special presentations, often conducted in conjunction with evening and weekend events.
  • Identifies and learns about support services (e.g., EOPS, Veterans, Adult Education, and DSPS) provided by the District and its colleges.  Assists in communications and interactions with local workforce development boards and similar governmental and social service agencies.
  • Assists with budget development for CTE outreach activities and organizes and maintains records of expenses related to outreach activities.
  • Organizes and maintains records and statistical data necessary for research and program development, performance evaluation, and to support performance reports to funding and grantor agencies.
  • Assist with the CTE articulation agreements with Career and Technology Education Management Application (CATEMA.)
  • Assist with the creation, delivery and analysis of the CTE Outcome Survey on an annual basis.
  • Performs other duties as assigned that support the overall objective of the position.

Qualifications and Physical Demands

Knowledge and Skills:
The position requires working knowledge of vocational/career and technical education certificate programs and/or publicly funded programs and resources encompassing socially and economically disadvantaged student populations. Requires working knowledge of post-secondary education, certificate, and degree curriculum that can attract career-minded as well as underserved student populations. Requires basic knowledge of grants and special funds that are geared to targeted populations. Requires knowledge of the outside social and cultural programs and non-profit organizations that can enhance student retention and college success. Requires basic knowledge of the services that may be available to students from other departments or outside agencies. Requires sufficient language and writing skills to prepare correct, accurate and appropriate reports and correspondence. Requires working knowledge and intermediate skill in using common office productivity software such as databases, word processing, spreadsheets, and presentation graphics. Requires math skills sufficient to compile and maintain budgetary and statistical records. Requires well-developed human relations skill in interpersonal communications, and the ability to convey technical and complex system concepts to students, exercise patience and respect, work effectively as part of a collaborative team as both leader and participant, and make effective, accurate and appropriate presentations at colleges, secondary schools and outside community-based agencies.

Requires the ability to carry out all aspects of the position. Requires the ability to learn and apply regulations, guidelines, and objectives for career and technical education programs. Requires the ability to implement programs and services that enhance outreach to and registration of both high school and adult students to curriculum of interest and value for launching and thriving in a career; also to promote and support effective job placement and employer relationships. Requires the ability to employ self-starting skills for outreach to other schools, colleges and community organizations providing or supporting enrollment in career technical education programs. Requires the ability to demonstrate a unique sensitivity to a diverse population of individuals. Requires the ability to determine student eligibility to participate in special-funded programs by interpreting rules and regulations. Requires the ability to perform work assignments at all College locations and off-campus settings.

Physical Abilities:

Requires ambulatory ability to sit for extended periods of time and to move to various campus and community locations. Requires the ability to use near and far vision to view moving objects, groups, and read printed materials. Requires auditory ability to carry on conversations and project voice in person and over the phone to groups and individuals. Requires the ability to lift, push, and pull lightweight materials up to 25 pounds on an intermittent basis. Requires the ability to retrieve work materials from overhead, waist, and ground-level files. Requires manual and finger dexterity to write, use a pointing device and keyboard at an acceptable rate and use a computer and other standardized office equipment to perform desk work. Requires the ability to work extended evening and weekend hours.

Education and Experience:
The position typically requires a Bachelor's degree in counseling, communications, social services, or education. Alternatively, an Associate's degree and four-to-six years of experience that includes outreach/case management to vocational and underserved student populations would be acceptable; Concurrent experience working with underserved populations in an outreach/marketing capacity.
Preferred: Bachelor's Degree and Marketing/Outreach Experience

Licenses and/or Certificates:
May require a valid driver's license

Working Conditions:
Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a temporary, full-time, categorically-funded, 12-months per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be 8:30 am to 5:30 pm, Monday through Friday, with the flexibility to work occasional weekends and evenings for outreach events when necessary to meet the demands of the department.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive.  Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The deadline to apply is 11:59 p.m., November 27, 2019. Application materials must be electronically submitted online at http://www.cccd.edu/employmentIncomplete applications and application materials submitted by mail will not be considered.

Additional Information

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by
visiting http://www.cccd.edu/employment. ; Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting.

Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.
All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.
Application Requirements:
To be considered for employment you must submit a complete application packet. A complete application packet includes:
  • A complete online Classified/Management Employment Application.
  • current resume. (Attached as a separate document.)
  • cover letter highlighting your qualifications for the desired position. (Attached as a separate document.)
  • Answers to Supplemental Questions. (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A", or leave blank).

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.
Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.
Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4713.
The Coast Community College District is a multi-college district that includes Coastline Community CollegeGolden West Collegeand Orange Coast College. The three colleges offer programs in a transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.  Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

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