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Office Assistant, International Center

Institution: Santa Fe College
Location: Gainesville, Florida
Admin-Secretary and Administrative Assistants
Posted: 08/20/2019
Application Due: 00/00/0000
Type: Part Time


Office Assistant, International Center

Opportunity Type:


Position Type:


Position Classification:


Home Department:

International Student Services

Open until filled:



Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  

Compensation: Hourly rate of $10.00 an hour


The International Center is seeking a highly organized candidate to fill an Office Assistant position.  This position will provide general office for the staff in the International Center, and will interact and assist students, faculty, and other visitors to the International Center, and collaborate with the entire office to provide service excellence for students and professionals across campus. 

Responsibilities and Duties:

  • Provide a welcoming environment for International Center guests, especially students in a manner consistent with the Division of Student Affairs’ standard for “Service Excellence”

  • Provide coverage for the front desk including answering phones and helping visitors complete the check in process

  • Schedule student appointments with International Center staff as appropriate

  • Clean the public spaces and conference room within the International Center

  • Prepare for meetings and events within the International Center as requested by staff

  • Report on analytics related to International Center visitor logs

  • Assist with coordination of work study students assigned to the International Center

  • Track the availability and need for general office supplies, including printer supplies, for the International Center

  • Run errands across campus to deliver documents and materials when needed

  • Support select International Center events

  • Provide service excellence through courteous, informed, accessible, and professional engagement.

  • Perform other duties as assigned

Reports to: Admissions Specialist, International Student Services




Required: HS diploma/GED plus two years of related work experience, or a combination of education and related work experience equal to two years, is required. A criminal background check will be conducted.

Preferred:  Foreign language competencies and intercultural communication skills.  

Knowledge, Skills and Abilities:   

  • Ability to work successfully in a multi-cultural environment.

  • Able to effectively handle confidential and proprietary information.

  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

  • Independent work - able to work independently with limited supervision and able to self-motivate.

  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

Application Process:  All applicants must submit a completed online Pre-Screening Information Sheet, cover letter, resume and unofficial transcripts. If you do not have college transcripts you must upload your high school diploma or equivalent as unofficial transcripts. Unofficial transcripts are only accepted for review purposes.

A All submitted materials will be routed and review by the following Job Contact:



Karen Lopez-Valero


Admissions Specialist, International Student Services







Required Documents:

Cover Letter, Resume/Curriculum Vitae, Unofficial Transcripts

*Remember to mention academicjobs.net when applying for this job*


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