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The Executive Assistant to the Vice President of Academic Affairs (VPAA) will provide high level administrative support to the VPAA. In addition, this position is responsible for the management of the office and works cooperatively with the Vice President to expedite the daily functions involved to assure the efficient, effective operation of the office.
Responsibilities include, but are not limited to the following:
Provide high level administrative support to the Vice President to include, but not limited to, planning, organizing, scheduling appointments, managing the Vice President’s calendar; formulating travel arrangements and accommodations; answering phone inquiries; managing requests; drafting correspondence on routine matters for the Vice President’s signature; organizing, maintaining, and purging records and files; transcribing and proofing documents.
Support meeting of the University Definition Committee of the Board of Trustees, Deans Council, Academic Council and the University Department Chairs, including all aspects of meeting coordination as well as recording and preparation of minutes.
Plan and coordinate various university events including, but not limited to, Student Awards Ceremony and Last Lecture event. Assist in the coordination of opening convocation and commencement exercises.
Maintain faculty, advisor, deans and department chairs listserves, and update faculty information on AS400, and online contract information as needed.
Manage the Vice President’s office budgets, including, but not limited to, preparation of check requests and requisitions and monitoring expenditures against departmental budgets.
An Associate's degree or equivalent from two-year college or technical school and 5 years of administrative experience in a demanding office are required. This position requires strong typing skills; advanced use of the English language; experience in transcription and dictation; advanced proofreading and editing skills; and strong attention to detail. Prior supervisory experience is preferred. Equivalent combinations of education, licenses, certifications and/or experience may be considered.
Qualified candidates will handle confidential information and must perform duties with a high degree of confidentiality, discretion, and judgment. Computer proficiency and experience with email, the Internet, and basic computer software programs in a Windows environment, including word processing, spreadsheet, database software, are essential. A varied work schedule may be required at times to include some evening and weekend work.
Misericordia University is committed to student, faculty and staff diversity and values the educational benefit this brings to campus. Candidates should indicate any experience and/or leadership that contribute to this goal.