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Director of Operations (College of Medicine-Phoenix)

 
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Institution: University of Arizona
Location: Phoenix, Arizona
Category:
Admin-Executive Assistants
Posted: 08/26/2020
Application Due: 00/00/0000
Type: Fulltime

DIRECTOR OF OPERATIONS (COLLEGE OF MEDICINE-PHOENIX)


 




Posting Number


req2037



 




Department


COM Phx Campus Administration



 




Department Website Link


College of Medicine-Phoenix



 




Location


Greater Phoenix Area



 




Address


475 N 5th St, Phoenix, AZ 85004 USA



 




Position Highlights


The College of Medicine- Phoenix is seeking a candidate for the Director of Operations to support various Clinical & Research focused Departments. This is a professional position and plays a critical role in financial, operational and strategic management in a highly-matrixed organization and reports to the Associate Dean, Finance and Administration.


The selected candidate is expected to develop and implement processes maximizing efficiency, resources, and mission growth to meet goals of the departments/units they direct. This position plays a pivotal role in managing day-to-day operations requiring attention to detail, strong analytical, technical and logic skills, significant professional judgment, innovation and vision, discretion, and effective time management skills.


The Director of Operations works closely with the Finance team, Office of Human Resources, Information Technology, Campus Management & Operations, Marketing & Communications, and Faculty Affairs, as well as other Departments on campus and the main Tucson Campus. As a member of the executive and leadership team, this position is a crucial team member providing operational and administrative management to faculty and staff.


As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.




 




Duties & Responsibilities


Strategy/Financial:




  • Under Faculty Leadership direction, develops long and short-range goals and business plans to strategically align department with overall vision of the College.

  • Budgeting and financial management of all funding sources (state, grants, designated, gifts/Foundation all academic funding types).

  • Typically responsible for a budget (including grants and contracts) of $10-30M.



Operations:




  • Identifies and implements methods to continually improve the quality and efficiency of the operations.

  • Develops, maintains and implements policies and procedures.

  • Manages and oversees their department's space needs within the university, UAHS and college guidelines.



Personnel Oversight:




  • Facilitates recruitment, onboarding, retention, off-boarding processes for faculty and staff with key central Campus offices on behalf of Chair to enable successful employee experience and retention.

  • Manage time approval process for the department faculty and staff to ensure compliance with university and FLSA policies.



Research/Educational Administration:




  • Facilitate the faculty onboarding and ongoing education process to understand the available resources for research at a university, campus and College level.

  • Coordinate with UAHS central offices to assist with pre-award activities.

  • Manage post award activity for faculty research success.

  • Coordinate with clinical and educational partners to facilitate clinical and educational mission within Department.



Other:




  • Identifies issues and resolves problems which may impact the department, and directs measures to improve the effectiveness and efficiency of the department.

  • Maintains relationships with senior leadership to enable the most effective planning and implementation of operational, administrative, and financial policies and procedures.

  • Partners with clinical practice leadership to support goals.

  • Acts as liaison with faculty, advisors, administrators and staff from the college and external agencies.

  • Additional duties as assigned.





 




Minimum Qualifications



  • Requires a Bachelor's degree in Finance, business, or related field of study. Master's preferred.

  • Minimum of 9 years of related work experience, including 5 years of managerial experience, or equivalent combination of education and work experience. Experience leading a team, project, program, or function is typically required.




 




Preferred Qualifications


 

  • Three or more years demonstrated experience leading and supervising.



  • Experience in one or more of the following: medical or hospital setting, research environment, educational setting, academic medical center or medical school.



  • Proven ability to exercise discretion in working with highly confidential and sensitive matters.



  • Aptitude in organizing operational activities and resolving personnel conflicts.



  • Strong organizational, analytical, and problem-solving abilities.



  • Demonstrated skills in leadership and team-building.



  • Excellent communication skills and ability to work with a wide range of people at all levels of the organization.



  • Demonstrated ability to accommodate and respond to shifting priorities and multiple, demanding projects, in a manner that is effective and efficient.





 




FLSA


Exempt



 




Full Time/Part Time


Full Time



 




Number of Hours Worked per Week


40



 




Job FTE


1.0



 




Work Calendar


Fiscal



 




Job Category


Finance



 




Benefits Eligible


Yes - Full Benefits



 




Rate of Pay


$79,122 - $114,287 annually, Depending on Experience.



 




Compensation Type


salary at 1.0 full-time equivalency (FTE)



 




Grade


12



 




Career Stream and Level


M4



 




Job Family


Administrative Operations



 




Job Function


Organizational Administration



 




Type of criminal background check required:


Name-based criminal background check (non-security sensitive)



 




Number of Vacancies


1



 




Target Hire Date


11/15/2020



 



Expected End Date


 



 



Contact Information for Candidates


College of Medicine-Phoenix, Office of Human Resources

HR-PHX@arizona.edu




 




Open Date


8/25/2020



 




Open Until Filled


Yes



 




Documents Needed to Apply


Resume and Cover Letter



 




Special Instructions to Applicant




Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.



Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).



References: Please list 3 professional references including address, title, phone and email address.



 




Diversity Statement


At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.


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