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Coordinator, Presidents Office

Institution: Houston Community College
Location: Houston, Texas
Admin-Executive Assistants
Posted: 07/31/2020
Application Due: 00/00/0000
Type: Fulltime


Job Summary

Coordinate scheduling goals and objectives with Instructional and COE leaders across the District; including, but not limited to planning, directing and coordinating activities to ensure they are accomplished within prescribed timeframe and funding parameters.  Supports the administrative activities of the Office of the President.


Manage the administrative, financial and Talent Engagement processes for assigned area, including but not limited to course schedules, budgeting, payroll, purchasing, and supervision of administrative support staff.

 Compile information, analyze data and provide a variety of reports on enrollment, scheduling, faculty workload, trend reports and ad hoc reports as required.

 Assist with annual budget activities and monitors/reconciles expenditures to ensure they are within the authorized budget.

 Serve as the primary point of contact with COE Deans to ensure assigned location adheres to instructional timelines for grade submissions, course cancellations and instructor assignment.

 Compile requests from advisors to develop a preliminary draft for schedule.  Present preliminary scheduling draft to President for review and approval in light of HCC scheduling timelines.

 Oversee budget activities, including but not limited to expenditures, budget revisions, maintaining related fiscal records, completing expense projections, entering requisitions, tracking purchase orders, receiving and payment.

 Review enrollment data and trends, and provide recommendations regarding schedule build.

 Review the building of credit/non-credit schedules to ensure robust scheduling that promotes equity, completion and retention.

 Manage personnel related processes, including hiring processes for part-time faculty and staff are prepared and submitted in accordance to District policy and procedures.

 Keep travel and expense records for supervisor and department staff members as required. 

 Screen and answer telephone calls, handling multiple lines.

 Perform other duties, tasks and assignments as required.


Education & Experience       

  • Bachelor’s degree required

  • Associate’s degree plus 4 years directly related experience may be considered in lieu of required degree

  • 3 years related experience required      

Licensing & Certification

  • Valid Texas Driver License

Special Skills    

  • MS Office Programs

  • Information Management Systems

  • Budget Management

  • Course Scheduling          


  • Delivering High Quality Work

  • Accepting Responsibility

  • Serving Customers

  • Supporting Organizational Goals

  • Driving Continuous Improvement

  • Acting with Integrity

  • Thinking Critically

  • Managing Change

  • Communicating Effectively

Working Conditions

General office.  May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision.  Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator.  Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes.  Ability to travel to and from meetings, training sessions or other business-related events.  May be required to work after hours to include weekends and holidays.

 SECURITY SENSITIVE:  This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215


The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.



Houston is a city with limitless possibilities:


  • Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.

  • 145 languages are spoken here.

  • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.

  • Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.

  • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.

  • World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.

  • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.

  • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

    If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.


EEO Statement


Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status.  The following person has been designated to handle inquiries regarding the non-discrimination policies


David Cross, Director EEO/Compliance, Title IX Coordinator

Office of Institutional Equity

PO Box 667517                                    

Houston TX, 77266

713 718.8271 or Institutional.Equity@hccs.edu

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact  (713) 718-8565.


: Student Services 

Primary Location

: United States 


: Full-time 

Posting Date

: Jul 30, 2020 

Closing Date

: Aug 13, 2020 


: 41,991.00 - 56,330.00

*Remember to mention academicjobs.net when applying for this job*


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