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Admissions/Records Clerk III (Temporary)

Institution: Los Rios Community College District
Location: Sacramento, California
Posted: 01/23/2019
Application Due: 00/00/0000

Job Posting Title

Admissions/Records Clerk III (Temporary)


Los Rios Community College District (District Office)

Posting Number


The Institution


Founded in 1955, American River College (ARC) is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 diverse students each fall and spring at its main campus and centers.

Our Strengths

The college has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems. The College offers education and support for students to strengthen basic skills, earn associate degrees and certificates, transfer to other colleges and universities, and achieve career as well as other academic and personal goals. ARC also has a strong reputation for its wide array of career programs, in areas such as Healthcare, Hospitality, Human Services, Business & Computer Science, Public Safety, Applied Arts, Advanced Transportation and Manufacturing and Apprenticeship.

Our Vision

Our vision is to transform the future of all students and our community through inclusive, equitable education. The college seeks individuals who share our mission of placing students first by providing an academically rich, inclusive environment that inspires critical thinking, learning and achievement, and responsible participation in the community.

Our Commitment to Social Justice & Equity

American River College strives to uphold the dignity and humanity of every student and employee. We are committed to equity and social justice through equity-minded education, transformative leadership, and community engagement. We believe this commitment is essential to achieving our mission and enhancing our community. The college seeks candidates who are committed to culturally inclusive practices and serving ARC’s student population. Faculty and staff are encouraged to engage in ongoing development of their professional skills. The college thus supports employee engagement in a broad range of trainings, workshops and activities such as the Equity Action Institute, the New Faculty Academy, and the Classified Leadership Academy. In addition, faculty and staff regularly participate in trainings offered through the college’s Center for Teaching and Learning and its Instructional Technology Center.

Position Summary

The lead level of this class of the series. Incumbents, under general supervision, are normally assigned lead responsibilities of one or more of the following areas of the Admissions and Records office: records, admissions, veterans’ affairs, or data processing liaison. Assigned duties usually include lead responsibility of classified employees and require extensive knowledge of the policies, rules and procedures of the area to which the position is assigned. [For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting Job Descriptions click here].

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Assignment Responsibilities

● Oversees and leads the work of other classified employees, students and temporary staff; and resolves conflicts.

● Performs a variety of clerical and technical duties involving student registration, admission, records maintenance, and research.

● Resolves administrative issues.

● Files various notices and forms.

● Prepares routine correspondence.

● Compiles statistical and other reports on various registration, admission, and record related topics for District and external agencies.

● Responds to requests, delivers messages.

● Operates office machines, orders materials, supplies, and services while following budget guidelines.

● Acts as lead in one or more of the following areas and performs additional duties as outlined:


● Prepares and maintains student folders using document imaging system and indexing.

● Cross references database files.

● Processes grade changes.

● Inputs applications, student schedules, grades, and reviews for accuracy.

● Prepares data for data processing from various source documents.

● Processes records.

● Posts and processes grades.


● Reviews files, records, and documents to respond to requests.

● Communicates with students, staff, and other individuals to disseminate or explain information.

● Aids students in registration and admission procedures by giving information about admission and graduation requirements, prerequisites, and courses.

Data Processing Liaison

● Programs, modifies, and maintains databases for the department.

Veterans’ Affairs (VA):

● Prepares and maintains Veterans’ Affairs student folders.

● Keeps current and accurate record of schedules, transcripts, and course planners for VA students.

● Updates drops/adds.

● Reports changes to the VA.

● Oversees VA work-study students.

● Maintains veteran-related forms and contracts.

● Evaluates military transcripts and posts units on the appropriate system.

● Performs related duties as required.

Work Year


Work Schedule

ARC – to be determined.

CRC – to be determined. CRC is presently hiring for this temporary position.

FLC – to be determined.

SCC – to be determined.

Varies upon assignment.

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Total Hrs per Week/Day

To be determined.

Minimum Qualifications

EXPERIENCE/EDUCATION: Three years of increasingly responsible clerical experience preferably including college records and admissions clerical experience. (One year of college level business or clerical course work may be substituted for one year of general work experience).

Promotional: One year of experience in Los Rios CCD performing clerical duties at the level of A/R Clerk II or two years performing clerical duties at the level of A/R Clerk I.

(Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).

2. Resume (recommended).

3.Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position).

4. Two (2) letters of recommendation (recommended).

5. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

NOTE: Applications submitted without all required documents, listed above, will be disqualified. Applicants indicating “see resume” on the online application will be disqualified.

Also, Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.


- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here

- Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualification for the position.

- Graduate advising documents and grade reports will not be accepted as official transcripts.

- It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualification for the position.

After hours inquiries should be emailed to hr@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.


$14.27 per hour LRCCD Salary Schedules

Additional Salary Information

No additional salary information to note

Posting Date


Open Continuously


Beginning and/or Ending Dates


How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday, at the Los Rios Community College District Human Resources Office located at 1919 Spanos Court, Sacramento, CA 95825-3981. If you need assistance with any phase of the application process, please call (916) 568-3112 or come in during our business hours. After hours inquiries should be emailed to hr@losrios.edu. Submission of applications are by 11:59 p.m. of the posting closing date.


All Positions: Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.



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