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Admissions Counselor II, School of Pharmacy and Health Sciences

Institution: Keck Graduate Institute
Location: Claremont, California
Admin-Admissions and Enrollment
Posted: 08/17/2020
Application Due: 00/00/0000
Type: Fulltime

Job Posting Title:

Admissions Counselor II, School of Pharmacy and Health Sciences

Job Description:

General Description:

The Admissions Counselor II is an integral member of the School of Pharmacy and Health Sciences (SPHS) Admissions team primarily focused on Admissions Advising, Processing and Recruitment.

Education and Experience:

Bachelor's degree and 2 - 3 years of job-related experience; preferably in the area of recruitment and/or admissions in higher education.

Essential Functions and Responsibilities:

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

Admissions Advising & Processing:

  • Collaborate with Admissions team for the file review process of all SPHS programs.

  • Review transcripts, course descriptions, and related documents to determine alignment with prerequisite requirements.

  • Evaluate personal statements, letters of recommendation, professional experience, other application components, and perform GPA calculations.

  • Demonstrate superior customer service and accuracy while conducting one on one appointments with prospective students.

  • Work as part of the SPHS Admissions team to effectively execute interview days.

  • Provide content for equivalency guides to the Associate Director of Admissions.

  • Assist and work with graduate assistants in the Admissions Department.


  • Conduct recruitment presentations and attend Graduate/Career Fairs as assigned.

  • Provide campus tours to prospective students.

  • Make phone calls and participate in other outreach to support recruitment efforts.

  • Plan and execute virtual sessions with prospective or incoming students.

  • Assist with Visitation Days and other on-campus events.


  • Work on special projects as assigned by the SPHS Associate Director of Admissions.

  • Perform other duties as assigned.

Required Knowledge, Skills and Abilities: Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.

  • The position demands competence and experience with computers and computer software, including proficiency of spreadsheet and presentation applications (MS Office Suite preferred). Demonstrated ability to coordinate especially Microsoft Office applications, and particularly Excel, Word, Publisher, PowerPoint and Outlook.

  • Demonstrated ability to utilize general guidelines to interpret their application to individual files or student scenarios.

  • Analytical skills to gather data and analyze information.

  • Experience giving oral presentations to small and large groups.

  • Demonstrated sensitivity to working with students, faculty, and staff from diverse backgrounds.

  • Ability and commitment to interacting in a welcoming and engaging manner with all constituents.

  • Demonstrated writing skills to independently compose letters, memos, and other written communication for a variety of audiences, using correct spelling and grammar, with an orientation towards a sales and/or related function.

  • Commitment to superior customer service.

  • Ability and commitment to interacting and communicating respectfully and effectively within an Admissions team as well as with all students, faculty, staff, and constituents. Must work cooperatively and congenially with colleagues.

  • Strong work ethic and sense of adaptability. Candidate must demonstrate ability to take direction and work both independently and as part of a team.

  • Pro-active, reliable approach to assigned responsibilities, with responsiveness to prioritize according to needs of the department.

  • Commitment to maintaining FERPA requirements at all times.

  • Strong attention to detail and accuracy as well as effective organizational skills.

  • Ability to handle a high-volume environment and balance responsibilities while maintaining a respectful demeanor.

  • Must possess and maintain a valid driver's license and a driving record (as maintained by the DMV) that is acceptable to the Institute's insurance carrier.

  • Some evening and weekend hours are required. Occasional travel to regional or national special events may be necessary.

Physical and Mental Requirements:

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.

Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

Ability to drive locally and travel by airplane nationally. Occasionally, will be required to stand for prolonged periods of time at activities/events on and off-campus. May require overnight stays.

To Apply: 

A confidential review of applications, nominations, and expressions of interest will begin immediately and will continue until an appointment is made. To be ensured full consideration, please upload a letter of interest, resume, and three professional references. Minority candidates are strongly encouraged to apply.

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