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*Executive Assistant to the Superintendent/President

Institution: Merced College
Location: Merced, California
Admin-Executive Assistants
Posted: 12/12/2019
Application Due: 01/31/2020
Type: Fulltime


$55,886.00 - $86,802.00 Annually




01/31/20 05:00 PM


Interviews to be held the week of February 17, 2020

Salary will be commensurate with experience; additional compensation for doctorate

Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students with room to expand on its 267 acre main campus and 120 acre Los Banos site. Merced, incorporated in 1889, offers historical sites, affordable housing, access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes – large and small – throughout the county.


The Executive Assistant to the Superintendent/President balances multiple responsibilities and provides administrative support to Office of the President.  The Executive Assistant works directly with cabinet-level and senior administrators of the District on high-level tasks.  This position requires a personable, dedicated, highly-organized individual with an interest in understanding how the organization works and in ensuring strategic priorities of the District are being met.  The Executive Assistant will work with a dynamic team of professionals--both internally and externally.  The position supports all functions of the Office of the President and requires a strong leader, confidential team member, and independent executive.


Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.


Merced College Mission

Growing our community through education and workforce training:

  • lifelong learning

  • basic skills

  • career technical education

  • transfer

  • degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:

Perform a wide variety of highly complex, confidential and responsible duties in relieving the Superintendent/President of administrative detail.


Essential Functions:

  • Serve as the executive assistant to the Superintendent/President and perform a wide range of administrative, clerical, and high level duties as assigned

  • Arrange appointments and meetings for the Superintendent/President and screen visitors, telephone calls, daily mail, and make conference and travel arrangements

  • Work closely with other senior level administrators to coordinate projects, communicate information, and assist the President with coordinating between units of the College

  • Provide oversight and coordination for events and programs under the Office of the President

  • Ensure high quality and standards are met under the Office of the President

  • Dispense information or answer questions where judgment, knowledge, or interpretation of policies and procedures are necessary

  • Exercise discretion in handling public contacts

  • Process administrative details not requiring the immediate attention of the Superintendent

  • Prepare information needed in administrative decisions and in facilitating implementation of policies and programs

  • Collect and compile information pertaining to activities of the President's office

  • Transmit communiqués and decisions of the Superintendent/President to the various organizational units and senior administrators

  • Interpret, communicate, and apply District rules, procedures, and policies

  • Assist with monitoring Office of the President budgets and process financial reports for review

  • Assist with the preparation, assembly, and distribution of agendas for meetings of the Board of Trustees

  • Attend meetings of the Board and assist with the development of detailed and inclusive minutes and follow-up Board actions with necessary correspondence and notice

  • In consultation with the Superintendent/President, works closely with the Board of Trustees in gathering and disseminating information and arranging appointments and meetings for the Board

  • Assist with maintaining official Board records, including file of District Board Policies, as needed

  • Under the direction of the Superintendent/President, serves as to the assistant to the Board of Directors of the Merced College President's Circle

  • Prepare and distribute agendas, attend meetings and develop minutes, maintain the financial records, file and membership records of the President's Circle

  • Receive and transcribe confidential information

  • Prepare correspondence and memoranda independently or from oral instructions 

Knowledge of:

  • Office management techniques and organizational skills

  • Business communications and records management

  • Able to employ correct English usage, spelling, grammar and punctuation 

Ability to:

  • Train and supervise

  • Work independently and carry out oral and written directions

  • Establish and maintain office records and files

  • Interpret, apply, and explain rules and policies

  • Prepare and edit reports and other materials and compose letters independently

  • Transcribe minutes for meetings efficiently and effectively

  • Deal with the public and other District employees in an effective, tactful, and diplomatic manner

  • Operate standard office equipment, including a microcomputer

  • Work cooperatively with others 

Incorporated within one or more of the previously mentioned performance responsibilities, which are essential functions of this job description, are the following essential physical requirements: 

  • Ability to work at a desk and in meetings of various configurations

  • Ability to read printed matter and computer screens

  • Digital dexterity to operate office equipment

  • Ability to bend, twist, stoop, and reach

  • Ability to lift and carry 10 pounds

  • Work cooperatively with others

  • Prepare and edit reports and other materials


Minimum Qualifications:


  • Graduation from high school or the equivalent

  • Four years of increasingly responsible secretarial experience or the equivalent

  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students


How to Apply:    Candidates will submit a complete application on the Merced College career pages at https://www.governmentjobs.com/careers/mccd 

  1. Letter of interest addressing your qualifications for the position

  2. Resume

  3. List five professional references

  4. Diversity Statement: Provide a statement about yourself that specifically demonstrates sensitivity to the needs of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community at large.  Your response is limited to one (1) page. 

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.  


Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee. The interview process may include a pre-interview writing assessment. Finalist interviews with district administrators will follow the same or next day. A limited number of candidates will be invited to interviews. Expenses for travel and accommodations will be the responsibility of the candidates.


Employee Benefits: The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents. Life and income protection insurance premiums are provided for the employee only, as well as paid vacation, sick leave, and holidays.


Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas.  An applicant must be able to perform essential functions of the position with or without reasonable accommodations. All offers of employment are subject to approval by the Board of Trustees.


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