Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	Staff & Executive - Administrative & Support
Department	Douglass Residential College
Overview
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Assistant. Under the direction of the Dean, the Administrative Assistant is responsible for administrative support of the Dean and the Office of the Dean. Among the key duties of this position are: Calendar management; financial transactions including but not limited to requisitions, purchase orders, and expenses; travel arrangements; student and temporary worker onboarding and payroll; and reserve space, handle catering requests, and other needs related to events, meetings, and other activities. Responsible to manage the Dean’s files, prepare briefings and meeting agendas, take notes and minutes for the Dean’s meetings, and monitor public email and other accounts on behalf of the Dean. Work confidentially and will keep a fast pace and spend a significant amount of time in communications with other stakeholders on behalf of the Dean.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	44831.000
Annual Mid Range Salary	55743.000
Annual Maximum Salary	66655.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree from an accredited institution or an equivalent combination of education and/or work experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and understanding of business practices. Good written and oral communication skills. Requires computer literacy in Microsoft Excel, Word, and Outlook. Self-reliant and independent worker and thinker who has the ability to think on one’s feet and be flexible.
Preferred Qualifications	Familiarity with Rutgers business practices and software.
Equipment Utilized	Microsoft Office (Word, Excel, Outlook); Rutgers Marketplace (Jaegger); Rutgers Expense Reporting; Rutgers Travel (SAS Concur)
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	22ST2565
Posting Open Date	08/10/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Douglass (RU-New Brunswick)
City
State
Location Details	New Brunswick, NJ 08901

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement