Job Description

STNC - Administrative Assistant I (In the Nursing Department)

Salary : $23.00 Hourly

Location : Ukiah, CA

Job Type : Short-Term, Non-Continuing

Department : Nursing

Job Number : 2022-STNC-NURSING-ADMINASSI

DESCRIPTION

Mendocino-Lake Community College District is currently accepting applications for a Short-Term, Non-Continuing Administrative Assistant I for our Nursing Department.

This is a temporary, non-continuing position. This position is open until filled.

We are seeking an equity-minded person who is committed to supporting our diverse student population and faculty within the District Mission. Please review our District Mission, Goals, and Values at the following website: https://www.mendocino.edu/college/mission-vision-values-goals

Under direction of a manager, provides administrative assistance and office support for a college program involving frequent and responsible contact with faculty, staff, and/or the public; coordinates and performs specialized tasks including budget and other program recordkeeping/reporting.

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer

SALARY AND BENEFITS

This is a Short-Term Non-Continuing (STNC), temporary, hourly position, 24 hours per week, $23.00 per hour; Ed Code 88003 authorizes a governing board to hire STNC employees for less than 75% of a school year, up to 180 days.

Please see the current salary schedule at: https://www.mendocino.edu/college/employment/salary-schedule

Benefits: The College offers a Bronze level benefit plan at the cost of the employee.

Paid Time Off: The successful candidate will earn three (3) days of sick leave per year.

Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year)

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California’s most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape- growing region within the state’s famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

REPRESENTATIVE DUTIES

The successful candidate will support student success and equal access by executing the following duties:

• Plans, schedules and provides office support and specialized tasks for the assigned program; assists with administrative matters; coordinates activities/events; recommends new and revised office procedures as appropriate.
• Provides frequent and responsible contact with faculty, staff, students, and/or the public for the program; establishes and maintains positive staff and public relations; exercise initiative and independent judgment.
• Receives and screens visitors and telephone calls, referring to others as appropriate; takes and forwards messages.
• Provides information and assistance regarding program policies, procedures, rules, and regulations; resolves questions and issues; assists students, staff, and others with the completion of forms and documents.
• Coordinates and performs specialized tasks which support the assigned program, such as financial aid, instruction, child care center, maintenance, counseling, and career/transfer center.
• Verifies, records, and compiles a variety of information and data for reports and other purposes; develops spreadsheets, databases, and other computerized information/documents; may maintain information on the college website and internet.
• Assists with budget development; provides budget recordkeeping and monitors expenditures; prepares related reports.
• Prepares, reviews, maintains and distributes a variety of reports, forms, applications, lists, instructional materials, requisitions, schedules, fliers, calendars, manuals, handbooks, announcements, handouts and other documents; assures that information is accurate and program policies and procedures are met.
• Composes and prepares correspondence; arranges and schedules meetings and appointments; makes travel arrangement.
• Maintains records and files; establishes and maintains filing systems; orders, receives and maintains an inventory of office supplies and other materials; opens and distributes mail.
• Operates a variety of office equipment including a computer and related software, typewriter, calculator, copier and others as applicable.
• Trains and provides work direction to others as assigned.
• Attends meetings and workshops as assigned.
• Performs related duties for department and others as assigned.

PROGRAM DUTIES:

• Greet visitors and students to the nursing department
• Answer telephones, takes messages & monitors Mendocino College nursing email
• Filing
• Assists Director with tasks as assigned within scope
• Order department supplies

WORKING CONDITIONS:

Office environment; subject to interruptions and distractions. Physical demands include sitting, standing, reaching, bending, walking, and light lifting (up to 25 lbs).

QUALIFICATION

Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test.

KNOWLEDGE OF:

• Modern office practices, procedures and equipment
• Word processing, spreadsheet, and data base software
• Recordkeeping techniqu
• Correct English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic
• Interpersonal skills using tact, patience, and courtesy
• Reception and telephone techniques and etiquette
• Verbal and written communication skills

ABILITY TO:

• Plan, schedule and provide administrative assistance, office support and specialized tasks for the assigned program
• Learn, apply, and explain program policies, procedures, rules, and regulations
• Organize, coordinate and oversee office activities
• Accurately maintain computerized and other files and records
• Collect, compile and analyze information and make recommendations
• Compose and prepare correspondence and other communications
• Prepare narrative, financial and statistical reports and related materials
• Provide budget recordkeeping and reports
• Analyze situations accurately and take effective action according to established guidelines
• Carry out assignments without detailed instruction
• Exercise initiative and independent judgment
• Establish and maintain cooperative and effective working relationships with others
• Deal effectively with a wide variety of personalities in situations using sound judgment
• Train and provide work direction to others as assigned.
• Work confidentially with discretion
• Follow verbal and written directions.
• Work independently with little direction.
• Communicate effectively both verbally and in writing
• Plan, organize, prioritize and schedule work
• Meet schedules and timelines.
• Complete work with interruptions and distractions
• Occasionally work flexible hours including evenings and weekends
• Operate a variety of office equipment including a computer and word processing, spreadsheet and data base software, typewriter, calculator, copier and others as applicable

ADDITIONAL INFORMATION

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