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Vice President of Administrative Services
Job Description
Vice President of Administrative Services
Priority Application Deadline May 30, 2022. Position will remain open until filled.
GENERAL RESPONSIBILITIES:
The Vice President of Administrative Services serves as the Chief Financial Officer of the District. Under the direction of the Superintendent/President, the Vice President of Administrative Services has leadership responsibility for the development, supervision, and evaluation of all District administrative services and fiscal management , including, but not limited to, the District budget, mail and reprographic services, student store, business office, food services, , facilities and facilities planning, construction management, and maintenance and operations.
DUTIES AND RESPONSIBILTIES:
Serve as the Chief Financial Officer of the District; plan and lead the administrative services of the College by established philosophy and policies.
Serve as a chief advisor to the Superintendent/President on strategic matters related to budget development, finance administration, facilities services, property management, purchasing, and other administrative concerns; provides for proper internal controls and management of District funds.
Assemble and lead a collaborative administrative services team to achieve the strategic goals and initiatives of the District. Provides principal leadership in organizing and directing long-term planning.
Ensure that the District’s administrative services programs are evaluated for effectiveness and develop improvement plans.
Develop budgets and long-range financial plans and strategies, including estimating income sources such as state apportionment; develops budget projections and forecasting models.
Assists with the District planning process to link with the annual budget.
Directs the administration of various District budgets; coordinates the development of the District’s annual budget for expenditures with other Vice Presidents; executes budgetary documents as authorized by the Board; and ensures the District maintains a balanced budget within approved spending programs.
Participates in grievances, disciplinary meetings, and legal matters; reviews and analyzes pending legislation, legal mandates, and regulations for potential impact on the District.
Oversee the administration of contracts with outside vendors, the bidding and procurement procedures for goods and services, and executes contract documents as authorized by the Board.
Provides administrative leadership by managing subordinate personnel; facilitates services to assure a comfortable and safe workplace for employees; promotes an atmosphere conducive to student learning.
Approves plans and specifications for construction and remodeling projects; works with appropriate State agencies to assure approval of various construction and remodeling projects; ensures the completion of annual and long-term construction and facilities plans.
Make recommendations to the Superintendent/President regarding the employment of outside consultants.
Manages the District’s investment program; invests available funds according to county, state, and federal requirements.
Directs the District’s internal and external auditing program; recommends the employment of external auditors; ensures program complies with related regulations.
Approves the Administrative Services board agenda and any supporting materials for the Superintedent/President; attends regular meetings and closed sessions as requested;
Recommends new policies and amendments to the existing policies to the Superintendent/President; provides information and data as requested.
Assists in the coordination of the college-wide system of participatory governance. Serves as the president’s liaison to governance groups as requested by the Superintendent/President.
Collaborates with other executives to coordinate college-wide enrollment management, student support, fiscal management, institutional planning, fundraising, and external grants.
Supervises, selects, and evaluates the performance of subordinate executives, administrators, and classified staff.
Approve goals and performance objectives for Administrative Services personnel; recommends staffing levels in the administrative services area.
Develops and maintains effective relationships with community college organizations, civic organizations, donors, and other entities as required.
Participate in fundraising and revenue enhancement projects.
Other duties as assigned by the Superintendent/President.
MINIMUM QUALIFICATIONS
Possession of a Master’s Degree from an accredited institution in accounting, finance, business administration or a related field, Master’s Degree in public administration or a related field, or a CPA and a Bachelor’s degree from an accredited institution in accounting, finance, business administration or a related field and three years of formal training internship, or leadership experience reasonably related to the administrative assignment. Five years of senior management experience in business or administrative services, preferably at a community college.
DESIRABLE QUALIFICATIONS
Possession of a doctorate degree in a related field
Five years of leadership experience in finance or budget at an institute of higher education
PHYSICAL REQUIREMENTS
1. Ability to stand and circulate for extended periods of time.
2. Ability to work at a desk, conference table or in meetings of various configurations.
3. Ability to see for purposes of reading laws, codes, rules, policies, other printed
material and observing students.
4. Ability to hear and understand speech at normal levels.
5. Ability to communicate so others will be able to clearly understand a normal
conversation.
6. Ability to reach in all directions.
7. Ability to lift and carry 25 lbs.
Reasonable accommodations will be made for candidates with physical disabilities.
SALARY AND BENEFITS
Initial placement is dependent upon education and experience. Salary range is Grade 27.
West Kern Community College District offers a comprehensive fringe benefits program that includes District paid medical, dental and vision coverage for all employees and their dependents, as well as a generous vacation plan. Employees are eligible for membership in either CalPERS or CalSTRS retirement systems.
REQUIRED DOCUMENTS IN ADDITION TO APPLICATION:
- Resume.
- Cover Letter.
- Transcripts for related degrees, unofficial accepted.
EQUAL EMPLOYMENT OPPORTUNITY
The West Kern Community College District is committed to the principles of equal employment opportunity . The District is dedicated to a policy of nondiscrimination and, as such, is an equal opportunity employer. Veterans, women, minorities and people with disabilities are encouraged to apply.
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