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Coordinator, Faculty Budget
Job Description
Job Summary
Administer the daily activities and expenditures funded through the Faculty Professional Development Fund Program and is the subject matter expert for all faculty travel and expense inquiries. Provides technical and/or navigational assistance to support faculty, training, website updates, customer support, etc.
ESSENTIAL FUNCTIONS
Administer the faculty travel authorization and expense reimbursement system including any correspondence with faculty related to the travel and expense management system as well as any of the college’s travel expense issues, processes and/or procedures.
Serve as point of contact for all travel related expenditures funded through the Faculty Professional Development Fund and a resource for problem resolution of any issues and concerns.
In collaboration with the District Travel Office, resolve and address any concerns related to faculty travel funded by the Faculty Professional Development Fund.
Maintain associated faculty travel records, databases, spreadsheets, and travel and expense software related to Faculty Professional Development Fund expenditures to generate periodic and ad hoc management exception reports.
Provide regular reports on available travel credits for faculty to recoup travel credit and repurpose it to other employees as approved by the Executive Director.
Assist with unapproved/declined travel authorizations; help faculty with reconciliation/resolution of issues and request and verify receipts as necessary for policy compliance.
Monitor expenditure trends, possible violations and taxes collected, and make recommendations on findings to the Executive Director.
Maintain the Faculty Professional Development web page, training, and travel procedures manual on an annual basis or as updates are needed.
Provide faculty with travel-related guidance with online video tutorials/webinar training as needed.
Assist and coordinate travel issues for stranded faculty in emergency situations.
May need to assist outside normal business hours on nights and weekends.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
• Bachelor degree in a Business-related field or related field required
• Associate’s degree plus 2 years related experience may be considered in lieu of required degree
• 4 years related experience required
• Experience working in an educational setting preferred
Licensing & Certification
• Valid Texas Driver License
Special Skills
• MS Office Programs
• Information Management Systems
• Budget Management
• Travel Management System
• Travel Guidelines
Competencies
• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities
The Team
Some of the brightest minds in academics and business are choosing HCC as their teaching home. We appreciate your dedication to educating students! When you join our talented faculty team, you’ll play a special role as teacher, mentor and academic advisor. We’ll support you in your professional development as you contribute your knowledge and expertise to HCC, our students and the community.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
- 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity
PO Box 667517
Houston TX, 77266
713 718.8271 or Institutional.Equity@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
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