Job Description

Job Title

Administrative Assistant

Job Description

• Coordinate colloquia, seminars, and lecture-series for the department
• Provide administrative support to the Director of Undergraduate Studies (DUS)
• Monitor and assist with registration, including processing eForms, scheduling advising meetings, helping to resolve course-related issues, administering crosslistings, and assisting with room and schedule changes
• Assist with the coordination of various events for undergraduates, including the graduation ceremony and reception, and undergraduate-related talks
• Collect syllabi and course descriptions from instructors
• Assist faculty with exam printing, exam retention, scheduling rooms for exam grading, scheduling makeup exams, and related tasks
• Work with faculty coordinator on summer research program
• Verify graduation list of ACMS majors, ACMS honors, and concentration
• Manage and maintain departmental room reservations, supply inventory, office equipment, and bulletin boards
• Collaborate with the other department staff as a team to support the overall needs of the department
• Other duties as assigned

Minimum Qualifications

• High school diploma or GED (or equivalent)
• 1 – 2 years of administrative experience
• Experience with Google applications (Gmail, Calendar, Docs, Sheets, Forms, Slides) and Microsoft Suite (Word, Excel)

• Excellent organizational and communication skills
• Ability to respond to multiple tasks and questions with frequent interruptions
• Must be self-motivated, take initiative, be able to prioritize tasks, and learn quickly
• Must be able to maintain the confidentiality of student files and departmental issues
• Excellent interpersonal abilities

Preferred Qualifications

Department

Applied Computational Math & Stats (35007)

Department Website

acms.nd.edu

Family / Sub-Family

University Operations / Administrative Operations

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

Up to $21/hr

Pay ID

Bi-Weekly

FLSA Status

S3 - FT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Full-time

Schedule: Days of Week & Hours

Schedule: Hours/Week

40/week

Schedule: # of months

12

Job Posting Date (Campus)

05/22/2024

Job Posting Date (Public)

05/22/2024

Job Closing Date

06/03/2024

Posting Type

Open To All Applicants

Posting Number

S24989

Quick Link for Internal Postings

https://jobs.nd.edu/postings/34518

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