Equal Opportunity Program Coordinator
Job Description
Posting Number
PG194008SPInternal Recruitment
NoWorking Title
Equal Opportunity Program CoordinatorAnticipated Hiring Range
Commensurate with education and experience ($59,310 - $65,901)Work Schedule
Monday-Friday, 8:00 a.m. - 5:00 p.m.Job Location
Raleigh, NCDepartment
Office for Institutional Equity & Diversity AdministrationAbout the Department
Essential Job Duties
- Maintains the schedule and calendar of the associate vice provost; plan and schedule meetings, conferences, teleconferences and travel.
- Serves as first point of contact on behalf of the associate vice provost, responding as appropriate on their behalf.
- Handles requests and inquiries appropriately; handles triage cases appropriately.
- Arranges and schedules meetings for committees managed by the EOE unit and staff. Provides other administrative functions as required (e.g., copying, assembling materials, tracking correspondence, etc.).
- Serves as Responsible Employees and Clery Act compliance coordinator for OIED.
- Drafts, mails, organizes, and files complaint documents.
- Writes and modifies Standard Operating Procedures for office management.
- Manages the EOE case management database.
- Coordinates and constructs correspondence for investigation reports, protocol, and other correspondence as needed.
- Manages confidential compliance files, including organizing a file management system, opening/closing/updating files as appropriate and conducting case management audits.
- Maintains databases for case management, university-wide employee and student compliance training records, and unit equal opportunity plans.
- Drafts, mails, organizes, and files complaint documents.
- Engage in efficient and accurate documentation, reporting, and case management.
Other Responsibilities
- May serve as a trainer for introductory workshops and courses.
- Perform departmental projects as assigned.
- Provides other administrative functions as required (e.g., copying, assembling materials, tracking correspondence, etc.).
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Performs other duties as assigned.
Minimum Experience/Education
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Communicate knowledgeably, courteously, and effectively with the campus community and external regulatory agencies
- Have excellent interpersonal skills with a diverse population, including experience interacting and responding to the public
- Proficiency with office equipment and knowledge and experience with word processing, spreadsheets, file sharing programs, including queries of database records
- General knowledge of web design principles and experience working with online page builder programs
- Experience designing and maintaining websites and utilizing other social media venues
- Experience organizing and maintaining filing systems
- Ability to plan, prioritize and work independently
- Strict attention to detail
- Interpret information and communicate it effectively to various audiences in both written and oral forms
- Organize, monitor, and prioritize daily activities
- Function successfully in high pressure situations, and the ability to de-escalate high intensity interactions
- Multitask, be a team player, and assist with any job or task to ensure that all office responsibilities are handled promptly and efficiently in order for the office to operate smoothly
- Strict adherence to confidentiality
Preferred Qualifications
- Equal opportunity-related training/education.
- One year of progressive office administrative support functions. Experience coordinating meetings including scheduling rooms and/or virtual spaces, meeting set-up including media equipment, compiling meeting materials, purchasing food and supplies for the office
- Proficient in Microsoft office programs, Google business programs (such as docs, spreadsheets, conference features, file sharing apps, etc.), and WordPress
Required License or Certification
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
05/16/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
05/22/2024Notice to Applicants
Special Instructions
Position Number
00104656Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 36,381 - $ 91,526Salary Grade Equivalency
GN11Alternate Option
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
383101 - Office for Institutional Equity & Diversity AdministrationAA/EEO
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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