Purchasing Specialist
Job Description
Job Title
Purchasing SpecialistJob Description
The University of Notre Dame is currently hiring for an exciting opportunity as a Purchasing Specialist in Procurement Services.
Why the Procurement Office?
Make an impact: Join our talented, collaborative, and committed team. Procurement Services keeps the University running through strategic sourcing, contract management and innovative solutions. In collaboration with the rest of the Finance Division, Procurement Services strives to further the mission and goals of the University by facilitating the procurement process, mitigating risk and maximizing value in each transaction.
Procurement is a dynamic team that supports the University to identify any potential needs for goods and services. Through the use of Strategic Sourcing Methodology, we engage our fellow campus partners as well as international and domestic suppliers to enhance the University’s goal to be a force for good. Procurement’s mission is to be the premier procurement organization in higher education by implementing our five core values – Accountability, Teamwork, Integrity, Leadership in Excellence and Leadership in Mission.
The Purchasing Specialist’s top priorities will be:
The Purchasing Specialist reviews and approves purchase requests for goods and services for all commodities with accurate and timely issuance of purchase orders in accordance with established policies and procedures. Uses the Strategic Sourcing Methodology to lead or support simple sourcing events as required. In addition, this position will support the Procurement Business Operations team with system-related duties as described below.
- Review and process requisitions following established guidelines.
- Administers the buyND user management process. Troubleshoots errors and manages users in the Contract Management Tool.
- Answers customer inquiries via phone and email. Serves as a technical advisor and resource to departments for private and federal purchasing procedures. Performs Supplier Add and PO Change processes.
- Serves as University administrator for multiple support services such as JP Morgan, Canon, Irish1Card access for vendors, FedEx, UPS, Amazon Business, etc. Manages users, reconciles invoices, and authorizes transactions based on Procurement policies.
- Conducts on-campus visits and prepares correspondence to consult with end users and provide technical advice on Procurement systems and processes.
- Other: Identifies and recommends process changes to improve efficiencies and meet evolving business needs. Performs other duties and special projects related to sourcing or system support as assigned by the Assistant Director of Procurement .
The willingness to think innovatively to solve problems is essential for this role in addition to the ability to translate ideas into action. Moreover, this position requires a high degree of diplomacy and leadership, including the ability to work closely with executive and senior members of the University, faculty, industry, government, non-profit sectors and a variety of other internal and external constituents.
What’s in it for you?
We recognize there are a lot of great organizations in the world where you can share your talents. What makes Notre Dame special? Well, the amazing people that work here often cite the great work culture, our distinctive mission, the opportunity to build a career, and our extensive list of best-in-class benefits. You’ll work for a department that encourages independent work, giving you the empowerment to make decisions that are driven by the mission of the University.
We recognize there are a lot of great organizations in the world where you can share your talents. What makes Notre Dame special? Well, the amazing people that work here often cite the great work culture, our distinctive mission, the opportunity to build a career, and our extensive list of best-in-class benefits. You’ll work for a department that encourages independent work, giving you the empowerment to make decisions that are driven by the mission of the University.
At the University of Notre Dame, we emphasize employee well-being and professional growth & development. All employees and their spouses can take one course per semester at no cost or with nearly all tuition waived. Children of employees with at least five years of service receive a tuition benefit equal to 50% of the cost of Notre Dame’s tuition for use at the university or another accredited four-year educational institution. As with all things at the University of Notre Dame, we are looking for the exceptional. Here, exceptionalism is seen in our teamwork, accountability, innovation, integrity, leadership in excellence and leadership in mission.
If you are looking to work for a well-respected, mission-based organization that values itself not by a bottom line, but by the research it conducts and the students it educates, Notre Dame may be the place for you!
Minimum Qualifications
- Bachelor’s degree in Business Administration or related field
- 1-2 years related experience
- Strong communication skills, both written and oral
- A sense of urgency while maintaining diplomacy, direction, and focus. High proficiency with programs such as Microsoft Office, Google, etc. Strong attention to detail.
Preferred Qualifications
- Prior supplier management experience as a Buyer, Buyer’s agent or program manager
- Negotiation skills
- An understanding of travel and purchase order software platforms (Concur, Jaggaer)
- CPSM, CPM or CPPB certification preferred
Department
Procurement Services (56000)Department Website
https://buy.nd.edu/Family / Sub-Family
Fin Mgmt / ProcurementCareer Stream/Level
EIC 2 ProfessionalDepartment Hiring Pay Range
From $52,534 to $60,000, Commensurate with experiencePay ID
Semi-MonthlyFLSA Status
S1 - FT ExemptJob Category
OtherJob Type
Full-timeJob Posting Date (Campus)
04/25/2024Job Posting Date (Public)
04/25/2024Job Closing Date
05/13/2024Posting Type
Open To All ApplicantsPosting Number
S24903Quick Link for Internal Postings
https://jobs.nd.edu/postings/34323*Please mention you saw this ad on AcademicJobs.*
