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Communications and Doctoral Program Administrator (Temporary)
Job Description
Job Title
Communications and Doctoral Program Administrator (Temporary)Job Description
The Kroc Institute for International Peace Studies is recruiting for a temporary
Communications and Doctoral Program Administrator to support writing, content management, and Doctoral programming from May 2024 to October 2024.
Position description – Communications (May – July):
Position description – Communications (May – July):
Under the direction of the Director of the Communications Program, the Program Administrator will maintain the Kroc Institute website with current content and potentially generate and post news content. This includes but is not limited to updating and/or generating content related to:
● PhD students on the market
● PhD dissertations
● PhD profiles
● Past MGA cohort
● Grad minor list
● Undergraduate Summer Research Grants with deadlines and previous recipients
● Faculty CVs, profiles
● Yarrow Award recipients article (news story)
● Undergraduate graduation ceremony recap (news story)
● Placing promotional item orders for the 2024-25 academic year
● Maintaining inventory of promotional items
● Updating newsletter listservs for academic programs and Visiting Fellows
Position description – Doctoral Studies (July – October):
Under the direction of the Director of Doctoral Studies (DDS), the Program Administrator will provide academic support to the Kroc Institute’s Peace Studies PhD program. This position will oversee all administrative and operational responsibilities of the day-to-day administration of the PhD program including:
● Assisting students in regards to the curricular requirements of the peace studies doctoral program and the graduate minor in peace studies program
● Fielding and tracking student funding requests for conference and research expenses
● Entering student stipends for the upcoming academic year
● Overall recruitment and admission process coordination, especially responding to inquiries from prospective PhD applicants
● Tracking degree requirements and progress and informing students of their progress to degree
● In consultation with the DDS, coordinating with the Graduate School and 6 partner departments on curriculum and verification of graduation requirements
● In consultation with the Events Coordinator and the DDS, organizing and managing student-facing events and activities including beginning of the year orientation and PhD welcome reception, and others as needed
● In consultation with the Executive Director, assist with planning and logistics for the Summer Institute core committee meetings
Minimum Qualifications
● Demonstrated familiarity and experience with updating websites
● Writing and editing skills for general public consumption
● Prompt and professional oral and written communication with students, staff, and faculty
● Strong proficiency in Google Suite programs
● Excellent organizational, teamwork and prioritizing skills and attention to detail
● Discretion in managing confidential student and financial information
● Ability to handle a variety of tasks and deadlines efficiently in a fast-paced environment
Preferred Qualifications
● Working knowledge of the Conductor website platform
● Familiarity with graduate program requirements, timelines, and expectations
● Knowledge of ND records systems such as Student Jobs, OnBase, Eforms, and Financial Toolkit
● An interest in international cultures, cultural competency, and a desire to work with people from diverse backgrounds
Department
Joan B. Kroc Inst. for Int'l. Peace (38045)Department Website
kroc.nd.eduFamily / Sub-Family
No Eprism / Other_No EprismCareer Stream/Level
TemporaryDepartment Hiring Pay Range
Up to $25 an hourPay ID
Bi-WeeklyFLSA Status
T1 - Non-exempt Temp/On-call HourlyJob Category
TemporaryJob Type
TemporarySchedule: Days of Week & Hours
Monday – Friday, 8:00 am – 5 pm
Schedule: Hours/Week
40Schedule: # of months
4Job Posting Date (Campus)
04/08/2024Job Posting Date (Public)
04/08/2024Job Closing Date
04/29/2024Posting Type
Open To All ApplicantsPosting Number
S24858Quick Link for Internal Postings
https://jobs.nd.edu/postings/34161*Please mention you saw this ad on AcademicJobs.*
