Event Coordinator (Contract)
Job Description
Position Number:
41127114Title:
Event Coordinator (Contract)Functional Title:
Event Coordinator (Contract)Category Status:
34-Exempt Contingent Category 1Applicant Search Category:
StaffUnit:
VPUR-Alumni and Donor RelationsHiring Range Minimum:
$25/hrHiring Range Maximum:
$25/hrCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
- Serve as the main point of contact for assigned client events held at the alumni center.
- Manage logistics such as, but not limited to: event sales/contract negotiation, conduct preliminary walk-through meetings with clients, create room diagrams, discuss event needs, and arrange parking when necessary.
- Will be onsite at all assigned events.
- Effectively “up-sell” items such as bar packages, in-house uplighting, and staging to enhance the client’s event.
- Maintain accurate records of events and ensure information is organized. Create and distribute event memos.
- Ensure all billing is complete with the client, working closely with the association’s accounts receivable office.
- Conduct consistent and reliable communication with clients via email and phone.
- Complete timely follow-up with clients such as thank you notes or sentiments, and event evaluations.
- Be onsite for all alumni association signature events to include the Celebration of Terps (annual alumni awards gala), home football tailgates, UMD Homecoming and MD Day.
- Other Administrative duties as assigned by the Senior Event Manager.
Minimum Qualifications:
Education:
- Bachelor’s degree preferred. An equivalent combination of education and/or experience may be substituted for the degree.
Experience:
- A minimum of 1 year of experience managing a variety of events including experience using event management and/or diagram software.
Knowledge, Skills, and Abilities:
- Ability to work independently and in a team environment.
- Superior customer service skills and friendly disposition.
- Excellent creativity, idea generation, and on-target solutions for the development and enhancement of events.
- Strong organization skills.
- Ability to work effectively in a fast-paced, high-quality, high-relationship environment.
- Skilled in discovering and anticipating client needs, and designing creative event solutions.
- Highly effective verbal and written communication skills.
- Proficiency in Microsoft Office and Google Suite.
- Professional demeanor, both with customers, co-workers, and vendors.
Preferences:
Preferences:
- Experience in a nonprofit, hotel or catering environment.
- Experience with Tripleseat or Social Tables.
- Experience with managing facilities and working with external vendors.
- Experience in food/beverage management.
- TIPS certification (or equivalent program).
- Ability to speak Spanish.
Additional Information:
This is a Contingent Category 1 (temporary) position, with an average of 40 hours per week.
Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.
Posting Date:
04/11/2024Open Until Filled
YesBest Consideration Date
04/25/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Women, minorities, LGBTQ+, veterans, and people with disabilities are encouraged to apply.
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